Registrar

Registrar

Goal(s): Registration of students and continued maintenance of all pertinent records. The secretary/registrar is to provide clerical support within the Guidance Office to allow counselors adequate time to focus on counseling services to students in respect to career exploration and social/emotional wellbeing.

Qualifications

• Receptionist and telephone skills
• Typing, filing, digital skills as necessary for the job
• Basic knowledge of office equipment

Certifications

• Maine DOE Certification - Valid CHRC

Performance Responsibilities

• Register new students and build tentative schedules in accordance with Mt. Blue Regional School District policy.
• Request records, including LAS documents, if available, from prior schools.
• May conduct credit checks for freshmen and sophomores. Refers juniors and seniors to a counselor for this function, as it is vital that counselors manage students approaching graduation to help with career life planning.
• Screen records of new students and inform others of the records according to appropriate paperwork (i.e., appropriate counselor, administrators, special education dept. head).
• Immediately translate grades of transfer students to fit Mt. Blue grading scale. Information must be included for GPA calculations and determination of class standing.
• Help with the creation and maintenance of bulletin boards and notices for announcements.
• Oversee the file system of student records. Establish a system to assure security of records, and proper sign-out/in procedures for educators who are allowed access.
• Perform various record-keeping functions, which may include fulfilling requests for transcripts from individuals and agencies in accordance with district policies and FERPA regulations.
• Act as back up for answering the guidance office phone whenever the secretary is on another line or is unavailable.
• Perform other duties as assigned by the guidance director/principal.

Experience

• Experience working in a school setting preferred

Working Schedule

• School Year (180 Days)
• Plus 20 days over Summer Break

Travel Requirements

• Travel between schools or district buildings may be required at times

Reports To: Building Principal & School Counseling Director

Salary Range: $21.68 - $25.59 based on Support Staff CBA

Terms of Employment: As determined annually by the District.

Evaluation: Completed annually by the Principal or their designee.

FLSA Status: Non-exempt

Note: The above job description reflects the general requirements necessary to describe the principal functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future.