Part-time Administrative Assistant

Administrative Assistant

Ramsey, NJ | In-Office (Limited Remote Flexibility After Training Period)

Accounting & Advisory Firm

Compensation: $27 to $37 per hour DOE (24-30 hours per week)

About the Rol

eOur client is a boutique accounting and advisory firm seeking a highly organized and proactive Administrative Assistant to support both administrative and operational functions of the business. This role plays a critical part in keeping the firm running efficiently, spanning client service, workflow management, bookkeeping support, HR administration, and process coordination. The position reports within a structured office environment and requires strong discretion when handling confidential client and financial information

.
Key Responsibiliti

• esManage executive calendars, client meetings, scheduling, reminders, and operational prioriti
• esOversee workflow management through Canopy (CRM and task management platfor
• m)Support human resources functions including onboarding, payroll administration, and employee documentati
• onMaintain client databases, master lists, and confidential tracking systems related to tax preparation, billing, and client engagement stat
• usPrepare, proofread, and distribute professional correspondence, summaries, and follow-up communicatio
• nsCollaborate with team members to improve internal processes and ensure efficient office operatio
• nsSupport accounts receivable and collection effor
• tsAssist with bookkeeping and administrative accounting tasks as need
• edCreate and maintain process documentation as systems and workflows evol
• veServe as a go-to resource for technology questions and assist with troubleshooting and learning new software platfor
• msLeverage AI tools to streamline workflows, improve documentation, and enhance day-to-day operational efficien

cy
Qualificati

• ons7+ years of experience as an Administrative Assistant, Office Manager, Practice Manager, Executive Assistant, or similar r
• oleExperience with one or more CRM systems; Canopy experience is a strong p
• lusStrong technology aptitude with ability to quickly learn new software and troubleshoot independen
• tlyExperience using AI tools (such as ChatGPT, Copilot, or similar) to support administrative tasks, drafting, or workflow automation prefer
• redExperience supporting bookkeeping or accounting-related functions prefer
• redProficiency with Microsoft Office Suite including Outlook, Word, and Ex
• celKnowledge of QuickBooks Online is a p
• lusExcellent written and verbal communication skills with strong organizational and multitasking abilit
• iesResourceful with exceptional problem-solving/analytical ski

lls
What They O

• fferCompetitive hourly compensation of $27 to $40 per hour depending on experi
• enceFlexible scheduling for the right candidate, with standard hours of 9:00 AM to 5:0
• 0 PMPart-time option available at approximately 24 to 30 hours per week with flexibility on number of
• daysLimited remote work flexibility available following training and acclimation pe
• riodSupportive, team-oriented culture with a commitment to professionalism and diver