Field Office Clerk

Take your next step with Saulsbury Industries! Location: Odessa, TX / Ector County Type: Full Time - On Project Site General Information/Job Summary Provides administrative support for field operations. Primary duties include maintaining office records, and implementing office-based procedures and policies as directed by the Corporate Office. This position would be located at our on site office location, outside of Carlsbad New Mexico. Responsibilities/Competencies

• Assist employees with employment paperwork, verifying documents, E-verify, Attorney General, completeness of paperwork and adhering to deadlines of submitting information into required databases.
• Enter correct phase codes correctly and material recaps
• General office duties including scanning paperwork for all, answering phones, filing and maintaining written and electronic documentation and correspondence., copying, and data entry as directed by project management
• Balance and submit time via recap from signed timesheets to payroll in the allotted timeframe
• Obtain required authorization/approvals for various paperwork
• Assist Site Manager and Superintendents with weekly progress reports
• Support Superintendent with equipment inventory, tracking, and coding.
• Ensure procurement of office supplies and consumable materials
• Assist Purchasing with paperwork, collecting and matching delivery tickets, communicate with vendors, prepare for billing
• Receive, sort, and log all incoming deliveries; prepare all outbound deliveries.
• Assist Project HSE site on-boarding including safety orientation
• Scanning, reports, and drug testing (must be approved by Sr. HR Manager only)
• Administering and submitting forms in a timely manner, help craft employees regarding questions pertaining to insurance benefits, FMLA, 401K, and other benefit related issues

• 2+ years of experience in field clerk/office management in a construction environment
• Willing to work in a construction environment and comply with all safety and personal protective equipment requirements.
• Ability to work at project office location
• Hours are 6am-6:30pm / Monday through Friday
• Per Diem offered if candidates live more than 50 miles from project site.
• Travel may be required depending on project location
• Liaison between Superintendent and craft employees
• Work closely with the corporate HR team regarding field paperwork
• Proficient in Excel and Microsoft Office , Outlook, Word
• Work cooperatively with others and take direction well.
• Comply with the attendance requirements of the project.
• Authorized to work in the United States

• Prolonged periods sitting at a desk and working on a computer.
• Ability to stand for extended periods of time.
• Ability to walk the property and laydown yards.
• Ability to carry up to 50 pounds.