Administrative Assistant

Description Administrative Assistant

LAZ Parking | Part -Time | Non-Exempt

Keep Operations Moving. Support Great Teams.

At LAZ Parking, our people are the foundation of our success. We are more than one of the largest and fastest-growing parking companies in the country. We are a people-first organization that believes how we treat our employees, clients, and communities matters.

As an Administrative Assistant , you will serve as a key support partner to regional leadership, operational teams, and field locations. Based throughout our region, this role provides administrative, operational, and customer service support across multiple locations and departments. You will help ensure day-to-day business operations run smoothly while serving as a professional and welcoming point of contact for employees, applicants, clients, vendors, and customers.

Why Join LAZ?

• Opportunity to support a growing national organization.
• Exposure to multiple aspects of operations, administration, and workforce support.
• Collaborative leadership and supportive team culture.
• Professional development and growth opportunities.
• PayActiv access to earned wages before payday.
• Employee Assistance Program (EAP).
• Health coaching and wellness resources.
• Employee recognition and development programs.

Full-Time Benefits

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Paid Time Off (PTO)
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Life Insurance Options

About LAZ Parking

At LAZ Parking, we often say, it's not what we do, it's the way we do it.

As one of the largest and fastest-growing privately held parking companies in the country, our success is built on exceptional service, operational excellence, strong client partnerships, and investing in our people.

We believe in promoting from within, recognizing talent, and creating opportunities for employees to build rewarding careers. Our culture is centered on accountability, respect, teamwork, and continuous improvement.

The Spirit of the Position

The Administrative Assistant serves as an important resource for leadership and field operations. This role is often the first point of contact for applicants, employees, customers, clients, and vendors and plays a critical role in creating a positive and professional experience.

Success in this role requires strong organizational skills, attention to detail, adaptability, customer service, and the ability to manage multiple priorities simultaneously. The Administrative Assistant supports day-to-day office functions, operational initiatives, recruiting efforts, location-specific needs, and special projects that contribute to the overall success of the region.

What You'll Do
Administrative Support

• Answer incoming telephone calls and provide exceptional customer service.
• Direct inquiries to the appropriate department or team member.
• Monitor and respond to voicemails and general administrative inquiries.
• Maintain electronic and physical records in accordance with company standards.
• Prepare reports, correspondence, presentations, and other administrative documents.
• Schedule meetings and assist with calendar coordination as needed.

Office & Facility Coordination

• Maintain office supply inventory and coordinate ordering of supplies and equipment.
• Organize and maintain common office areas, mail distribution, and administrative workspaces.
• Receive, sort, and distribute incoming mail and deliveries.
• Coordinate vendor deliveries and office service requests.
• Support office readiness and assist with special events, meetings, and regional initiatives.

Location & Operational Support

• Provide administrative support to multiple parking locations and operational teams throughout the region.
• Assist with location onboarding, transitions, client requests, and operational projects.
• Coordinate location-specific documentation, reporting, and administrative needs.
• Support field leaders with personnel, payroll, scheduling, and compliance-related administrative tasks.
• Assist with processing invoices, expense documentation, and accounts receivable support.
• Run operational reports and review account notes for follow-up or escalation.
• Assist with special projects, regional initiatives, acquisitions, transitions, and operational support activities.

Recruiting & Employee Support

• Support recruiting efforts by assisting with applicant communications, interview scheduling, and onboarding coordination.
• Greet applicants and visitors while creating a positive first impression of LAZ Parking.
• Assist employees with general administrative questions and direct them to appropriate resources.
• Support employee engagement initiatives and regional training events as needed.

Reporting & Administration

• Maintain accurate administrative records and documentation.
• Track assigned projects and follow through on open items.
• Support leadership with reporting, data entry, and organizational projects.
• Perform other duties and responsibilities as assigned.

Who You Are
Service-Oriented

You provide professional, timely, and courteous support to employees, customers, clients, and business partners.

Organized & Accountable

You manage multiple priorities efficiently while maintaining accuracy and attention to detail.

Relationship Builder

You establish positive working relationships across all levels of the organization.

Problem Solver

You proactively identify challenges and seek practical solutions.

Adaptable

You thrive in a dynamic environment and can effectively support changing business needs.

Team Player

You enjoy supporting others and contributing to the success of the broader team.

Qualifications
Required

• High school diploma or equivalent required.
• 1-3 years of administrative, office support, customer service, or related experience.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to communicate professionally with employees, customers, vendors, and leadership.
• Ability to exercise discretion and maintain confidentiality.
• Ability to work independently and as part of a team.

Preferred

• Experience supporting multi-site operations or field-based teams.
• Experience with accounts receivable, invoicing, payroll support, or administrative reporting.
• Experience supporting recruiting, onboarding, or human resources functions.
• Bilingual skills are a plus.

Physical Requirements

This position requires the ability to:

• Sit and work at a computer for extended periods.
• Frequently stand, walk, bend, kneel, stoop, and squat.
• Occasionally lift and move items weighing up to 50 pounds.
• Work indoors and occasionally outdoors in varying weather conditions when supporting operational or location needs.
• Communicate effectively in person, by telephone, and through electronic communication.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

FLSA Status

Non-Exempt

LAZ Parking is an Equal Opportunity Employer and participates in E-Verify. Equal employment opportunities are provided to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law.