Assistant Property Manager I

Job Description

Job Description

Position Summary

The Assistant Property Manager is a management level position providing support to the personnel of the Corporate office and assistance in the operation of Market, Section 8, Tax Credit/Bond and/or LIHTC sites within area, as directed by upper-management.

Essential Job Functions and Knowledge

Essential functions for this position relate to the responsibility of assistance with property operations of the assigned property(s), including but not limited to:

• Follows company policies related to matters such as regulation of property management and marketing of Market, Section 8, Tax Credit/Bond and/or LIHTC housing sites, operations, safety and property maintenance standards.
• Fills in for absent (temporary or permanent) employees within company or on sites, effectively acting in role as property manager, office manager, leasing associate, etc- as needed.
• When assigned, assumes a property manager level of responsibility for all property activities including accounting, budgeting and financial planning and analysis; recommends and assists in the implementation of policies and procedures for use in improving operations and internal controls.
• Completes assigned special-project initiatives, including, but not limited to- routine property data entry and analysis, due diligence processes, lease-up initiatives, event organization and setup, training directives, reporting completion and review, etc.
• Assists with budget preparation, monitoring budgets, and the preparation of ownership reporting.
• Conducts, coordinates and works in conjunction with other members of both management and the on-site teams to plan and prepare the site(s) for any number of reviews (state, governmental or otherwise) and assist in monitoring the steps in getting the asset(s) and team(s) through the audit and/or physical review process.
• Provides additional, managerial-oriented peer-to-peer mentoring and training to promote the property and company goals and assist in ensuring standardization or procedure and maximum operational efficiency throughout the portfolio, as assigned.

Additional Job Functions

• Provides standard leasing services for the portfolio, on an as-needed basis.
• Assist with the implementation of the company’s strategic goals, objectives and priorities.
• Greets visitors and prospects.
• Has prospect(s) complete application and secures deposit in accordance with the company procedures and Fair Housing requirements.
• Updates availability report, processes applications for approvals. (i.e.- credit check, rental history, etc). Submits processed applications to Manager. Follow-up with applicant regarding status.
• Enters billed invoice-batches into YARDI, ensuring appropriate and timely payment for all.
• Researches and inputs purchase orders and invoices into YARDI, running reports as necessary.
• Collects rental payments and other applicable monies and fees. May post payments, prepare deposits, and makes deposits after verification by supervisor if so directed, returning immediately to Property Manager.
• Distributes property management notices to residents.
• Inputs move-in and move-out data into YARDI system, as needed.
• Process work-orders, entering items into YARDI from email, phone call or in-person discussion and providing follow-up, as needed.
• Keeps abreast of changes in laws, policies, and HUD regulations related to property operations and ensures adherence to appropriate policies, procedures, regulations and guidelines.
• Promotes equality of opportunity in all aspects of employment, housing management, maintenance, and service delivery, and ensures compliance with all relevant legislation; ensures that qualified individuals are not excluded from participation in, denied the benefits of, or are subjected to discrimination under any program or activity.
• Undertakes and performs other work-related duties as assigned including work in other functional areas to cover absences or provide relief, to equalize peak work periods, or otherwise balance the workload.