Training Coordinator

Job Description

Job Description

We are looking for a Training Coordinator to support the planning and delivery of engaging learning programs in Milwaukee, Wisconsin. This Long-term Contract position will focus on organizing training activities, coordinating event logistics, and helping participants, facilitators, and business partners stay aligned throughout each program. The ideal candidate brings strong operational discipline, excellent communication skills, and the ability to keep multiple moving pieces on track in a fast-paced learning environment.

Responsibilities:
• Oversee the day-to-day coordination of training programs from enrollment through session completion, ensuring each event is organized and ready for delivery.
• Maintain class schedules, participant lists, and training calendars while keeping records accurate and up to date.
• Work closely with instructors and internal teams to confirm agendas, pre-session tasks, materials, and session requirements before each program begins.
• Provide onsite or event-level support by preparing rooms, arranging materials, coordinating meals, and resolving logistical issues as they arise.
• Partner with vendors and internal service teams to arrange accommodations, transportation, catering, supplies, and other event-related needs.
• Track attendance, capacity, cancellations, eligibility, and participation data to support a smooth learner experience and accurate reporting.
• Draft and distribute timely training communications, answer participant questions, and provide guidance on schedules, expectations, and available resources.
• Compile enrollment, attendance, feedback, and evaluation data into regular updates for learning leaders and business stakeholders.
• Contribute to process improvement efforts by documenting procedures, maintaining resource guides, and supporting new learning initiatives and operational priorities.• At least 3 years of experience in training coordination, learning operations, event planning, HR administration, project coordination, or a related field.
• Proven ability to manage multiple schedules, deadlines, and stakeholder needs at the same time.
• Strong attention to detail with the ability to follow structured processes consistently and accurately.
• Excellent written and verbal communication skills for interacting with employees, leaders, vendors, and facilitators.
• Customer-focused mindset with a detail-oriented approach to participant support and issue resolution.
• Proficiency with Smartsheet and Microsoft Office applications, including Excel, PowerPoint, Outlook, and Teams.
• Experience coordinating meetings, training sessions, conferences, or multi-day employee events is preferred.
• Familiarity with learning management systems, survey tools, or reporting dashboards is a plus.