Administrative Assistant
IFG - International Financial Group
Administrative Assistant - US Immigration Team
General - Job Title: Administrative Assistant - US Immigration Team - Type: Contract - Level: Mid-Level - Location: Onsite, Building REDW-D - Workplace: Onsite, 5 days a week - Duration: ASAP to [End Date], with the chance for extension.
About the job - How do you contribute to the US Immigration Team's high-volume operations and support their visa dependent employees? - How would you ensure timely processing of high-volume paper filings? - Do you have experience troubleshooting printing issues in a high-volume environment? - How do you prioritize and escalate urgent immigration cases effectively? - Can you demonstrate strong attention to detail and ability to maintain data integrity? Do such questions intrigue you?
Summary of the opportunity - Client Overview: Our client is a technology company that relies on a skilled US Immigration Team to support their visa-dependent employees' immigration journeys. - Role Summary: As an Administrative Assistant, you will play a crucial role in the team's high-volume operations, ensuring timely processing of paper filings, troubleshooting printing issues, tracking and updating case statuses, and providing overall support to the team.
What are the key responsibilities? - Responsibilities and Duties: - Process high-volume paper filings, including collating, copying, distributing, scanning, and mailing - Troubleshoot high-volume printing issues - Triage and escalate urgent immigration cases to appropriate teams - Track, update, and confirm case status within case management software - Run and analyze case status reports - Conduct data audits and ensure data integrity - Provide support for other projects and tasks as directed - 100% onsite work required
What experience are we looking for to drive success? - MUST-Have Skills and Qualifications: - 1+ years of experience in administrative roles - BA required in any field - Proficient in Microsoft Office tools (Outlook, Excel, Word, Teams, and OneNote) - Ability to handle high-volume operations and work with cross-functional teams - Strong attention to detail, organizational, critical thinking, and time management skills - Preferred Skills and Qualifications: - Experience in building out/documenting processes using OneNote
Exciting Opportunity: This role offers a unique opportunity to work with a high-volume US Immigration Team, gaining exposure to the legal profession and the opportunity for autonomy. - Competitive Compensation: Competitive hourly rate offered. - Application Process: To apply for this role, please submit your resume online or email it, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
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