Legal Administrative Assistant

Overview The Legal Administrative Assistant role encompasses a wide range of advanced administrative support services aimed at facilitating the smooth operation of the Firm and aiding attorneys and clients. This position is pivotal in overseeing diverse administrative tasks, handling billing and accounting matters, utilizing excellent technical skills to produce high-quality work product, and working on a variety of projects. Additionally, the Legal Administrative Assistant serves as a primary liaison between clients and staff, ensuring effective communication and addressing client queries. This role will also provide back-up support to Legal Administrative Assistant teams. Responsibilities Legal Document Production and Administrative Support Provide comprehensive administrative and legal support to attorneys, including advanced document production in Word, Excel, and PowerPoint using Firm-approved formats. Prepare and revise legal documents, comparisons, and tables of contents and authorities. Assist with PowerPoint presentations and basic graphic enhancements. Proofread all draft and final documents to ensure accuracy, consistency, and compliance with Firm standards. Billing, Time Entry, and Financial Administration Manage attorney billing and accounting functions in compliance with client guidelines and Firm policies. Open new clients and matters, prepare and distribute monthly bills for attorney review, process write-offs, transfers, corrections, and apply retainers to fees and disbursements. Enter, review, and finalize attorney time entries; monitor deadlines; reconcile corporate credit card statements; and process expense reports. Court Filings, Docketing, and Litigation Support Maintain working knowledge of state and federal court and agency filing procedures. Coordinate court filings, transcript requests, and litigation searches. Submit docketing requests and maintain tickler systems in coordination with the Docket Coordinator. Track case and motion deadlines in accordance with applicable rules and follow up with attorneys and paralegals as needed. Calendaring, Meetings, and Travel Coordination Maintain attorneys’ Outlook calendars, schedule meetings, court appearances, and appointments, and provide reminders. Arrange complex domestic and international travel, including flights, hotels, transfers, itineraries, and visa documentation, and proactively manage last-minute changes. Document Management, Filing, and Records Coordination Organize and maintain client and administrative files in both electronic and paper formats, including iManage. Ensure documents are saved to appropriate workspaces with accurate metadata. Contact Management and Client Relationship Support Maintain attorney contacts in the Firm’s client relationship management system (InterAction). Enter activity notes related to meetings, events, and marketing efforts, and assist attorneys with basic InterAction and Outlook integration questions. Office, Mail, and Reception Support Open and distribute incoming mail and coordinate outgoing deliveries via mail, courier, or overnight services. Perform and/or coordinate copying, scanning, printing, and bindery services, including large projects with Office Services. Team Collaboration and Backup Support Actively participate as a member of the Legal Administrative Assistants team by supporting attorneys and colleagues as needed. Coordinate coverage with backup team members, maintain awareness of shared deadlines, and assist with team-based projects. Requirements Required Skills and Abilities 3 + years of experience supporting attorneys, executives, or managers preferred. College graduate with a bachelor’s degree or equivalent legal administrative experience in a law firm environment. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, 3E (or Elite) (strongly preferred), InterAction (contacts), Adobe Suite (or equivalent software). Ability to work in a collaborative environment and to work harmoniously and effectively with others as part of a team. Exceptional organizational and time-management skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail and efficiently meet deadlines. Excellent oral and written communication, analytic, and problem-solving skills. Professional interpersonal skills with a positive attitude complemented by a flexible, proactive, and resourceful approach. Availability to work overtime as requested. Ability to lift up to 30 pounds (full banker box weight). Benefits Summary Beveridge & Diamond, P.C. offers a comprehensive benefits package to support the health, financial security, and well-being of our employees. Benefits include: Health & Insurance Coverage: Medical, prescription drug, and dental coverage; life and AD&D insurance; disability insurance; and voluntary coverage options such as supplemental life and AD&D insurance, vision coverage, identity protection, accident insurance, critical illness insurance, hospital indemnity insurance, and long-term care insurance. Retirement & Savings: 401(k) retirement savings plan; flexible spending accounts (health care and dependent care); a health savings account; and a Section 529 college savings plan. Additional Benefits: Pre-tax transportation program; employee assistance program (EAP); and temporary back-up care for children, adults, and elders. Generous Paid Time Off: We believe in the importance of work-life balance and time to recharge. Our paid leave benefits include a generous allotment of vacation days, paid sick leave, along with paid holidays. We also provide various types of leave to support life’s important moments, including parental leave, bereavement leave, and other leaves of absence in accordance with applicable laws and firm policies. Other Compensation: In addition to base salary, employees may be eligible for other forms of compensation, such as overtime pay bonuses, and other performance-related incentives. Work Environment Hybrid model with a minimum of three in-office days per week. Some travel may be required for training and meetings. Compensation In accordance with applicable pay transparency laws, the base salary range for this position is $70k - $85k annually depending on qualifications and experience. This is a non-exempt position and is eligible for overtime. About Us At B&D, we do not just practice environmental law—we define it. With more than 170 lawyers across seven U.S. offices and a legacy spanning five decades, we are The Environmental Law Firm. We combine the sophistication and reach of larger firms with the focus and agility of a boutique, counseling the world’s largest companies, industry associations, and municipalities on complex and rapidly evolving environmental issues. Named the 2025 “Law Firm of the Year” for Environmental Litigation, Chambers USA, Best Lawyers, and other leading directories consistently recognize B&D for our leadership in environmental law. Our attorneys bring deep government and scientific experience to our work, offering practical, technically informed advice that helps clients drive business success and manage risk. Our strong internal culture built on mentorship, continuous learning, and professional growth—for both attorneys and business professionals – amplifies the impact of our client work. Our business team plays an essential role in our success, contributing expertise in finance, operations, technology, talent, marketing, and more. Business professionals at B&D are respected as strategic partners, supported through intentional professional development, empowered by collaboration across departments, and valued for their contributions to our culture and performance. #J-18808-Ljbffr Beveridge & Diamond PC