Assistant Controller

Through marketing software and expert services, TOMIS generates more direct bookings for your business, makes sense of your marketing and sales data, and streamlines your operations. Job Title: Assistant Controller Job Category: Full-Time or Part-Time Employee Headquarter Location: Missoula, MT Work Location: In-office, Hybrid or Remote Salary: Competitive, based on experience About TOMIS TOMIS is a digital marketing agency and software company built for the tours and activities industry — we help operators like whitewater outfitters, ski resorts, and adventure companies grow. Our software brand, Yonder, serves operators across North America, Australia, and New Zealand. Based in downtown Missoula, Montana, with team members across the U.S. and internationally, we’re a small, fast-moving team of nearly 50 that values ownership, curiosity, and getting things right the first time. About the Role We’re hiring an Assistant Controller to own our books end-to-end. You’ll run the monthly close in QuickBooks Online, keep revenue tied out to Stripe, reconcile across our U.S. and international entities, and produce the financials our leadership team, board, and investors rely on. You’ll work directly with our CEO and Chief of Staff and with our outside CPA firm. This is a hands‑on role. Our books have grown faster than the process around them, and your job is to make them clean, current, and defensible — first by untangling what’s there, then by building the controls and routines that keep it that way. You’ll be the person who can look at a balance that doesn’t make sense, trace it back through the bank feed, the Stripe sync, and the journal entries, and fix both the entry and the reason it happened. This is a great fit for someone who has owned a close before and wants real, unsupervised ownership of a growing company’s finances — without the layers of a large corporate accounting department. What You’ll Do Monthly Close & Books Own the monthly close in QuickBooks Online — bank and credit card reconciliations through a finalized balance sheet and P&L — within the first 10 business days of the following month Own QuickBooks bank rules and bank-feed hygiene: audit existing rules, fix ones that mispost or split transactions, and keep new activity landing in the right accounts and classes Maintain a clean chart of accounts — catch and correct duplicate accounts, mis-postings, and misclassified liabilities Maintain department/class-based revenue and expense allocations across business lines and entities, including monthly allocation entries Maintain accrual‑basis financials alongside QuickBooks, including deferred revenue, prepaids, and accrued liabilities, so management reporting reconciles to the books Record and document complex or one‑off transactions — capital contributions, intercompany loans, financing notes, and acquisition‑related entries — and tie debt and equity balances out to the underlying agreements and cap table Clean up and reclassify historical balance sheet detail, working with our outside CPA on prior‑year adjustments and tax preparation support Manage vendor records in QuickBooks (setup, de‑duplication, classification) Revenue & Multi-Entity Reconciliation Reconcile Stripe revenue (synced via Synder) to QuickBooks each month across multiple Stripe accounts, including failed payments, refunds, credit memos, and payout timing, and keep suspense and undeposited‑funds accounts cycling to zero Reconcile intercompany activity between TOMIS (QuickBooks) and Yonder (Xero), including charges that land in the wrong entity, and maintain the intercompany loan balance Support multi‑currency activity across our U.S., Australian, and New Zealand books Investigate and correct general ledger posting errors surfaced during internal review, and put fixes in place so the same error doesn’t recur Employee Benefits & Payroll Reconciliation Reconcile 401(k) contributions (employee, employer, and Roth) against payroll each pay period and support the annual retirement plan audit Reconcile HSA and health/dental contributions; catch and correct benefit invoices that overstate expense Reconcile payroll tax liability accounts against what’s actually been filed Run payroll each pay period in partnership with the Chief of Staff Prepare monthly P&L, balance sheet, cash reporting, and AR/AP aging Produce year‑to‑date financials for board and investor review on a monthly cadence, and keep our reporting dashboards (currently Fathom) current Respond to investor due‑diligence requests and recurring quarterly financial‑data asks Support reporting and covenant requirements tied to our venture debt and investor relationships Pull together supporting financial documentation for grant applications and similar one‑off requests What We’re Looking For 4+ years of accounting experience, including at least a year owning a monthly close end #J-18808-Ljbffr