Business Operations Associate

SOKOL GxP Services is seeking a Business Operations Associate to support biologics development operations within a GMP-regulated environment. This role focuses on procurement coordination, purchase order management, invoicing support, and cross-functional collaboration to ensure timely and compliant execution of operational activities.

Key Responsibilities

• Coordinate procurement activities including capital equipment and laboratory supply purchases
• Create and track purchase requisitions and purchase orders in alignment with internal processes
• Support supplier sourcing, quotations, and vendor coordination
• Monitor order status, delivery timelines, and installation milestones
• Ensure procurement documentation is complete, accurate, and audit-ready
• Support invoice tracking, reconciliation, and resolution of discrepancies within P2P systems
• Maintain procurement records including orders, confirmations, and receipts
• Coordinate across internal stakeholders (Lab Ops, Facilities, Procurement, Finance) and external vendors
• Escalate issues related to fulfillment, invoicing, or non-standard requests
• Support adherence to SOPs, compliance requirements, and internal controls

Requirements

• Bachelor's degree in Business Administration, Life Sciences, or related field
• 4-7 years of experience supporting procurement, operations, or supply chain functions
• Experience working in regulated environments (GMP preferred)
• Working knowledge of ERP systems ( SAP, Ariba preferred )
• Experience with procurement-to-pay (P2P) processes and invoice reconciliation
• Strong organizational skills with attention to detail and ability to manage multiple priorities
• Strong communication skills with ability to work across technical and non-technical teams
• Experience with contract tracking tools (e.g., Icertis)
• Familiarity with SharePoint or document management systems
• Exposure to laboratory or capital equipment procurement

Benefits

Competitive hourly rate: $48.40 - $57.10/hr (W-2 only, no C2C)


Hybrid position - 50 % on site

Working Hours: Monday - Friday, regular business hours

12-month contract with possible extension


Health insurance, holiday pay, 401(k) program, and other benefits

Employee referral bonus program