Procurement Specialist 2 (OPEN & PROMOTIONAL)

Employee Type and Compensation Regular – Department: Purchasing. Salary: $59,342.89 - $82,648.31 annually ($4,945.24 - $6,887.36 monthly; $30.43 - $42.38 hourly). Scheduled weekly hours: 37.5. Overtime eligible: No. Total Compensation: $75,959 - $105,790 annually, including base compensation, retirement contributions, and health and related benefits. Job Summary Assisting the Purchasing Director in carrying out departmental decisions by designing, implementing, and managing the County procurement system. Responsible for the procurement of major equipment, supplies, services, public works, architectural and engineering services, and routine and non‑routine goods and services to support Spokane County operations and specialized projects. Essential Job Functions Creates unique procurement documents and/or methodologies to address special procurement requests. Generates and administers complex competitive solicitation documents and contracts. Works on a regular basis with key personnel, elected officials, and department heads to assess their needs. Designs systems and contracts to respond to these needs and implements and manages those systems and contracts. Manages advanced and complex projects, supply management and service agreements. Facilitates and conducts pre‑bid conferences, pre‑construction, and public bid openings, analyzes and recommends projects for awards. Maintains projects through completion, assisting departments with contract, change orders, and finalizing project completion with outside state agencies for close‑out packages. Assists vendor/contractor/supplier interviews and facilitates review and evaluation meetings with customer departments of submittals received for ranking for RFQ/RFP, selection of firms on assigned procurement projects. Researches technical aspects of goods, services, and construction; consults with industry specialists to secure information regarding new products, improvements, and cost‑cutting alternatives. Processes emergency purchases in a timely manner while complying fully with applicable statutes. Develops training materials and subject matter and trains the purchasing staff and personnel from other departments on using the procurement system. Monitors changes in industry, federal, state and local statutes, and relevant policy of WA State Department of Labor and Industries, matches them against current and changing departmental needs. Monitors the impact of technology changes and public policy changes on the County and advises the Director. Applies a thorough understanding of pertinent sections of the Revised Code of Washington, Washington Administrative Codes, county ordinances, procedures, departmental policy and procedures; provides accurate interpretations to the Director, user departments and vendors. Works with legal and risk management to ensure contracts align with county code and state regulations. Adheres to all grant requirements and works closely with the grants department on any purchases utilizing grant funds. Performs other related duties as required/assigned. Education and Experience Requirements Bachelor’s degree from an accredited college or university in a related field in business or public administration, purchasing or accounting preferred. Three (3) years of experience in public (government/military) or private sector purchasing OR an equivalent combination of education and experience that provides the desired knowledge, skills, and abilities. Certifications such as CPPO, NIGP, CPM, CPSM or other equivalent procurement or procurement‑related certification are strongly preferred. Possession of a valid driver’s license at time of hire and for the duration of employment. Knowledge, Skills and Abilities Knowledge of the principles, practices and laws of public purchasing; contract law. Knowledge of purchase specification writing, sources of product‑quality rating and analysis. Knowledge of inventory control and record systems. Knowledge of principles of public procurement, negotiation, contracting law, process improvement, lean government, bookkeeping, budgeting and cost analysis. Knowledge of quality standards for fuels, paving materials, structural steel, basic wood products, food, tires and drugs. Knowledge of major wholesale suppliers and other products and services used by the County. Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction. Skilled in establishing and maintaining effective working relationships with department staff, department heads, elected officials, representatives of outside agencies and the general public. Skilled in the operation of personal computers and peripherals for the creation of competitive solicitation documents, correspondence and communications utilizing Microsoft Applications. Skilled in the use of e‑mail and the internet for communications and research. Skilled in the use of Microsoft Excel for data analysis, tabulations, database utilization and report creation. Skilled in problem solving and adaptability in improving processes (strong analytical and attention to detail). Skilled in the use of electronic telephone equipment, moderately complex copy machine, facsimile equipment and typewriter. Skilled in the use of Enterprise Resource Planning (ERP) computer systems, databases. Collaboration with various departments to guide them through complex procurement challenges and identify practical solutions that align with department, purchasing and overall County requirements. Ability to develop training materials and subject matter and train the purchasing staff as needed. Ability to conduct procurement training for other County departments. Ability to conduct cost analysis. Ability to write concise business correspondence. Ability to keep current and accurate records. Ability to research and identify the necessary requirements for the full array of goods and services purchased by the County. Ability to work with people of diverse backgrounds and from various levels in the organization. Ability to understand technical data. Ability to problem solve in an effective manner. Behavioral Standards All County employees are responsible for contributing to a safe and positive work environment, actively demonstrating the County values in their daily work and interactions. Respect, communication, accountability, integrity, and innovation are essential. Working Conditions The work environment is primarily inside, where the noise and temperature levels are moderate. Work is also performed outdoors and may require occasional travel within the County, exposing the associate to weather extremes, precipitation and hazards associated with travel on public roads. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions. Employees may be required to perform duties not specifically spelled out in the job description but reasonably considered incidental. #J-18808-Ljbffr Spokane County