Operations Coordinator - University Productions Group

POSITION SUMMARY:Coordinates activities for the Univ. Prods. Group while supervising the Props crew.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Support the University Productions Technical Director in daily operations.
• Be flexible to support various UPG departments as assigned by the Productions Technical Director.
• Manage reservations for all primary campus performance venues and coordinate with faculty and staff.
• Maintain UPG calendars, including equipment and banner schedules.
• Communicate daily with UPG staff and serve as liaison between Stage personnel and campus departs.
• Oversee the Props Department, collaborating with directors and supervising student workers.
• Organize, schedule, and remind directors and production crew of production meetings, tasks, and deadlines, including checking and maintaining the Planner Board.
• Administer door access and scheduling for Rodeheaver Auditorium and the Cinematic Arts Center.
• Represent BJU by organizing and leading tours of RA for prospective students and guests.
• Manage departmental communication, including mail, email, and phone correspondence.
• Procure supplies and maintain detailed digital purchase records.
• Reconcile UPG department credit cards weekly.
• Oversee staff and student time management records in UltiPro.
• Adjust HVAC settings for Rodeheaver Auditorium as needed.
• Plan and coordinate meals for major events.
• Lead decorating efforts for campus programs and performance venue events.
• Maintain the Green Room and RA Lobby, ensuring cleanliness and equipment readiness.
• Lead and mentor student workers in Stage and Props departments.
• Attend scheduled evening and weekend rehearsals and events.
• Encourage spiritual growth among staff and students.
• Foster unity within the University Productions Group.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Effective communication skills, both written and verbal.
• Competent computer skills (Word, Excel, Canva, etc.) coupled with the ability to learn new software systems.
• A sense of artistic design and an ability to carry it out, ie arranging flowers or tables, etc.
• Ability to focus within a loud environment and to work autonomously to achieve defined goals.
• Strong attention to detail, adherence to deadlines, and consistent follow-through (denoting an organized, efficient, and effective professional).
• Energetic and takes initiative to solve problems in order to support smooth operations.
• Flexibility, with a willingness to learn and adapt to unforeseen circumstances.
• A kind and pleasant nature in dealing with people, including a sense of humor.
• Dependability in showing up and diligence in getting tasks done.
• Experience in the theatre and/or desire to work in a performing arts environment.
• Enjoys mentoring and working with students.
• Bachelors degree.
• 3-4 years of related experience.

An applicant must be a born-again Christian who has a personal relationship with Jesus Christ. Each applicant must agree with and affirm the Bob Jones University creed, mission (see https://www.bju.edu/about/creed-mission.php) and core biblical doctrines regarding areas such as the Bible, the triune God, man and salvation, etc.  Employees are expected to maintain a conservative lifestyle and support Bob Jones University’s positions on issues such as beverage alcohol and addictive substances, creation, marriage and human sexuality and the sanctity of life, etc., (https://www.bju.edu/about/positions.php). Employees are to be active members of a local Bible believing church which holds orthodox theology.  Applicants must be committed to providing students an excellent, world-class education from a biblical worldview.

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Required Education: Bachelors Degree

Required Experience: 3-4 years related experience

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