Senior Administrative Assistant

Administrative Support Role

Primary focus is providing complex administrative support for an AVP/team. Works under limited supervision with general instructions given on new assignments.

Requirement/Must Have:

• High School or equivalent and 3+ years of related experience with certification in assigned area required.
• Proven experience managing complex calendars, including scheduling and prioritizing on behalf of senior leadership (e.g., AVP level or equivalent).
• Proficiency in Microsoft Office Suite, with a strong emphasis on Outlook (calendar management) and PowerPoint (presentation preparation and editing).
• Strong written and verbal communication skills, with the ability to interact effectively across all levels of the organization.
• Exceptional attention to detail, with a demonstrated ability to follow through on tasks accurately and consistently.
• Experience working within a large, highly matrixed organization; prior experience in the medical technology (med tech) industry is preferred.

Responsibilities:

• Performs general administrative duties that may include data-entry, coordinating calendars, spreadsheets, and various administrative tasks.
• Serves as a point of contact for the Sales Team Contacts.
• Answers complex functional questions that may require additional research and follow-up.
• Viewed as key functional resource.
• Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines. May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects.
• Makes decisions using independent judgment under only general guidelines.
• Translates thoughts into documents (letters/memos/presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.
• Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information.
• Build Quality into all aspects of their work by maintaining compliance to all quality requirements.