Event Coordinator

Job Title: Event Coordinator
Reports to: Director of Office Launch
Status: Exempt
Compensation & Benefits:
● Base salary
● Unlimited PTO
● Medical, Dental, and Vision Insurance

Cornerstone Caregiving is passionate about helping seniors age in a setting and manner of their
choosing. We believe seniors deserve the opportunity to age in a healthy, dignified
environment. As a leading nationwide home care company serving seniors in more than 450
locations with nearly 14,000 employees across the United States, Cornerstone remains
committed to providing the highest quality of care to those that cared for us.
Cornerstone Caregiving is seeking an Events Coordinator to support the planning, coordination,
and execution of company events, meetings, trainings, office launches, conferences, and
corporate initiatives across our rapidly growing national organization. This role will play a key
part in creating engaging and well-executed experiences that support employee engagement,
operational excellence, and company growth.

This is not a traditional event planning role focused solely on logistics and scheduling. This
position is designed for an individual who enjoys the coordination, communication,
problem-solving, and operational side of event management while partnering closely with
internal stakeholders, vendors, corporate leadership, and field teams. The ideal candidate
thrives in a fast-paced environment, enjoys managing multiple projects simultaneously, and
takes pride in delivering exceptional experiences from planning through execution.

The Events Coordinator will assist with venue research, vendor management, contract
coordination, registration tracking, travel and lodging logistics, event materials, attendee
communications, and on-site event execution. This individual will work closely with the Senior
Event Coordinator and Director of Office Launch to support company-wide events and
initiatives while helping develop scalable processes that support Cornerstone's continued
nationwide growth. The Events Coordinator will serve as a key partner in ensuring events are
organized, professional, cost-effective, and aligned with the company's culture and objectives.

Key Responsibilities:
1. Event Planning and Coordination
● Assist in the planning, coordination, and execution of corporate events, regional
meetings, trainings, conferences, and company initiatives nationwide.
● Coordinate event logistics from planning through execution, including timelines,
schedules, attendee communications, and registration management.
● Assist with venue research, vendor coordination, and event preparation to ensure
successful event delivery.
● Support the development and organization of event materials, presentations, signage,
name badges, and attendee resources.
● Maintain project plans and event calendars to ensure deadlines and deliverables are
met.

2. Travel, Logistics & Vendor Management
● Support all event-related travel and logistical needs for attendees, employees, and
leadership teams.
● Coordinate hotel accommodations, transportation, meals, and travel arrangements for
company events and trainings.
● Communicate with venues, vendors, sponsors, and event partners to ensure all logistical
requirements are executed effectively.
● Assist with managing contracts, invoices, expense tracking, and event budgets.
● Troubleshoot logistical challenges and provide solutions to ensure a seamless event
experience.

3. Event Execution & Attendee Experience
● Serve as a key contributor during event execution and on-site operations.
● Assist with event setup, registration, attendee support, and event breakdown activities.
● Help create a professional, organized, and engaging experience for attendees.
● Respond to event-related inquiries and provide timely support before, during, and after
events.
● Support post-event evaluations, attendee feedback collection, and continuous
improvement initiatives

4. Administrative Support & Special Projects
● Provide ongoing administrative and project support to the Director of Office Launch and
Events and other leadership teams as needed.
● Assist with coordinating internal projects, employee engagement initiatives, and
company-wide programs.
● Maintain organized event records, documentation, and reporting.
● Support operational initiatives that contribute to company growth and organizational
effectiveness.
● Participate in special projects and additional responsibilities as assigned based on
business needs and tenure within the role.

Physical Requirements:
The physical demands described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations can be made
to enable individuals with disabilities to perform the essential functions.
This position may involve any or all of the following (not a complete list): sitting and standing for
long periods of time; bending and stooping required; lifting up to 10 lbs. regularly and up to 50+
lbs. may be required; using a computer for extended periods: typing, staring at a bright monitor
or TV screen; using fingers, wrists, and arms; stress on back may occur.

This job description is not intended to be an exhaustive list of all responsibilities, duties, and
skills required for the position but rather describes the general nature and level of work being
performed. The requirements listed above are representative of the minimum levels of
knowledge, skills and ability necessary to perform the job. To perform this job successfully, the
employee must possess the abilities or aptitudes to perform each duty proficiently.
This job description also reflects the Company’s assessment of the essential functions of the
position. The Company will make reasonable job-related accommodations to allow qualified
applicants and employees with disabilities to perform those essential functions. The Company
reserves the right to assign different or additional duties and responsibilities to this position or to
reassign duties and responsibilities to other positions. Continued employment remains on an
“at-will” basis.

Qualifications & Experience

Required Qualifications
● High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
● 1-3 years of experience in event coordination, project coordination, hospitality,
administrative support, or a related field.
● Strong organizational skills with the ability to manage multiple projects, deadlines, and
priorities simultaneously.
● Excellent verbal and written communication skills with a professional and
customer-service-oriented approach.
● Strong attention to detail and ability to execute tasks with accuracy and follow-through.
● Proficiency with Microsoft Office Suite, Google Workspace, and other business software
applications.
● Ability to work in a fast-paced environment and adapt to changing priorities.
● Strong problem-solving skills and ability to remain calm under pressure during event
execution.
● Ability to travel as needed to support company events, trainings, and conferences.
● Ability to successfully complete all required background screenings.

Preferred Qualifications
● Bachelor's degree in Event Management, Hospitality, Business Administration,
Communications, Marketing, or a related field.
● Prior experience coordinating corporate events, meetings, trainings, conferences, or
employee engagement initiatives.
● Experience working with vendors, venues, travel arrangements, and event logistics.
● Familiarity with project management tools, event registration platforms, or event planning
software.
● Experience supporting executive leadership or corporate operations teams.