Office & Finance Coordinator DickersonBakker (part-time)

Office & Finance Coordinator

Dickerson, Bakker & Associates (DickersonBakker) is a solutions provider serving nonprofits and mission-driven organizations through executive search, strategy, and advisory services. At DickersonBakker, we believe strong organizations are built by people who are willing to jump in, solve problems, create clarity, and support one another well.

Position Summary

As our organization continues to grow and evolve, we are looking for a part-time Office & Finance Coordinator who will serve as an important operational support across both finance and office functions. This role is ideal for someone who enjoys bringing structure to moving pieces, keeping things organized, and helping teams stay connected and moving forward.

This position combines accounts payable coordination, expense administration, office management, and day-to-day operational support. Some days may feel highly structured and detail-oriented, while others may require flexibility, responsiveness, and a willingness to step in wherever needed. We often describe this role as a "bridge builder" and "gap filler", someone who naturally notices what needs attention and helps create consistency and follow-through.

We are especially excited about candidates who are early in their career and looking for an opportunity to grow within a collaborative and mission-driven organization. While this role is part-time today, there is strong potential for expanded responsibilities and additional hours over time as the organization continues to grow.

This is a part-time, primarily in-office role based in Raleigh, NC, with flexibility for a hybrid schedule for the right candidate.

What You'll Do

Finance & Administrative Support

• Process and categorize company credit card transactions and receipts in QuickBooks Online.
• Review employee expense reports for completeness, coding accuracy, and policy compliance.
• Follow up with employees and vendors to obtain missing receipts, invoices, and supporting documentation.
• Maintain organized digital financial records and documentation.
• Support month-end close preparation by ensuring accounts payable and expense activity is current and accurate.
• Assist with recurring finance administrative tasks and process documentation.
• Help maintain consistency with internal financial processes and approval workflows.

Office & Operations Coordination

• Help maintain an organized, welcoming, and professional office environment.
• Coordinate office supplies, equipment, and vendor relationships.
• Support onboarding logistics and administrative coordination for employees and contractors.
• Assist with scheduling, meeting logistics, and occasional internal event coordination.
• Coordinate incoming mail, deliveries, and facilities-related needs.
• Serve as a go-to resource for office-related questions and operational support.
• Identify opportunities to improve administrative processes and help create operational efficiency across the team.

What We're Looking For

We know great candidates don't always check every box, so we encourage you to apply if this role feels like a strong fit for your strengths and interests.

Preferred Qualifications Include:

• 2+ years of experience in accounts payable, bookkeeping, office management, administrative operations, or similar support roles.
• Experience supporting professional services, consulting, nonprofit, or office environments is a plus.
• Strong organizational skills and ability to manage recurring deadlines independently.
• High attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• A proactive, team-oriented mindset with a willingness to jump in and help where needed.
• Someone who is adaptable, flexible, and energized by supporting a growing organization.
• Working knowledge of QuickBooks Online strongly preferred.
• Strong attention to detail and accuracy.
• Comfortable handling confidential financial information with discretion.
• Organized, dependable, and able to manage recurring tasks independently.
• Proficient with basic office technology (email, shared drives, PDFs, spreadsheets).

Why DickersonBakker

We care deeply about our people and the work we do. We are a collaborative, mission-driven team that values excellence, flexibility, humility, and strong relationships. This role offers the opportunity to contribute meaningfully, learn across multiple areas of the business, and grow alongside a team that genuinely enjoys working together.