Administrative Assistant

Administrative AssistantThe Administrative Assistant supports the Water for Good team through general administrative assistance, office management and reception, and other duties as assigned. The Administrative Assistant should remain flexible in assigned duties, as they may be asked to assist with tasks in multiple departments.Responsibilities & Duties Overview:Administrative SupportSupport the Water for Good team in tasks related to office management. Duties may include:Coordinate with Water for Good’s landlord to maintain the office, including maintaining office supplies, furniture, and equipmentManage mail pickup, organization, and distributionCoordinate logistics & hospitality of office meetings and eventsWork cross-departmentally to support other teams with administrative tasksMay be asked to support and assist the Executive Assistant as neededSupport the planning of Board of Director meetings and other leadership meetings, as neededProvide travel management support, as neededOther administrative and office duties as assignedDevelopment Team SupportSupport the Development team with clerical accounting tasks, such as:Revenue reconciliationPreparing paymentsCheck opening and depositsManaging the office petty cashProviding receipts to donorsOther related tasksSupport the Development team with gift entries to Salesforce as neededAssists in donor communications through answering emails and phone calls, and preparing and mailing packages to donorsOther duties as assigned.Work Experience & Qualifications:Required Qualifications:Passion for Water for Good’s mission of transforming lives through sustainable access to safe water, and improved sanitation and hygiene in places that need it most.2-3 years of administrative experience in an office environment or similar experienceAble to learn new technology quicklyAbility to maintain confidentiality of sensitive informationHighly organized and attentive to detailProficient with MicrosoftExcellent written and verbal communication skillsLegally eligible to work in the United States; no sponsorship will be providedPreferred Qualifications:1 - 2 years of experience supporting Sr. Management teams or as an Executive Assistant1 - 2 years of experience working with project management & messaging tools such as Asana & Microsoft TeamsBachelor’s degree or 3-5 years of equivalent experiencePhysical Qualifications:Prolonged periods of sitting at a desk and working on a computer.Must be able to lift up to 25 pounds at timesTravel Required: Less than 10%