Executive Assistant to CEO

Job Description

Job Description

The Company:  

Axis is a Christ-centered organization dedicated to helping parents shape their youth religiously. The organization is grounded in the research that parents are the most significant influence on their children's spiritual lives and that 91% of the total time parents spend with their children occurs before the age of 18. Axis equips parents to have meaningful conversations with their youth, which has been shown to lead to positive behavioral change.

The Position:  

The Executive Assistant to the CEO is a hybrid role based in Colorado Springs, Colorado, requiring three in-office days per week with the flexibility to work remotely the remaining days. Serving as a rare blend of strategic partner, operational engine, and cultural steward, this person sits at the intersection of executive leadership and the heartbeat of the organization. The primary goal of the role is to keep the CEO effective, the team supported, and the mission moving forward.

Responsibilities:

• Serve as a proactive strategic partner to the CEO, managing schedules, communications, and priorities with anticipation and discretion.
• Schedule meetings with all external stakeholders, responding to all emails within 24 business hours with a high degree of professionalism and hospitality.
• Serve as a warm first point of contact for high-value external relationships.
• Draft and edit mass external communications to the donor portfolio.
• Prepare board materials, agendas, and follow-through documentation, as well as upload and maintain Board minutes in Zeck.
• Support the CEO in managing a portfolio of major donors, which includes correspondence through Virtuous and coordination with the Advancement Team.
• Assist with the planning and execution of two or more Board Meetings annually.
• Support the CEO in quarterly and annual Rock planning and goal-setting processes.
• Complete monthly expense reports and mileage reimbursement on behalf of the CEO.
• Demonstrate unreasonable hospitality to donors and staff through thoughtful experiences and intentional gifts, including coordination for Mother's Day, Father's Day, Grandparents Day, Christmas, and individualized gifts.
• Manage details and do pre-work for all of the CEO's speaking engagements.
• Manage subscriptions and memberships.
• Be available to support the CEO outside of normal work hours or schedules, especially while the CEO is traveling.

Qualifications

• A Bachelor's degree, preferably in Business Administration, Communications, or a related field, or proven equivalent experience.
• At least two years of proven experience providing high-level executive support to senior leadership.
• High emotional intelligence and professionalism, with the ability to navigate sensitive situations with tact, composure, and empathy.
• Excellent organizational, time management, and project management skills with the ability to anticipate needs and proactively solve problems.
• A high "say to do" ratio, characterized by executing tasks to completion independently with high attention to detail.
• Skilled communicator in written and verbal forms, and comfortable sharing with a group.
• Adaptable problem solver who maintains flexibility and resilience in the face of change and shifting priorities.
• Demonstrated leadership skills, including the ability to confidently lead laterally and manage up to support executives.
• A strong base understanding of technology and software solutions like Google Suite, Microsoft Suite, Slack, and Monday.com, and the ability to easily learn new technologies independently.
• Experience in a nonprofit, faith-based, or mission-driven organization is strongly preferred.
• Experience with donor CRMs such as Virtuous, Salesforce, or similar is preferred.
• Must fully accept the teachings of the traditional Biblical view as outlined in the Axis Statement of Faith.
• Must be eligible and authorized to work in the United States.

Salary + Benefits:

• Salary: $50,000 to $60,000 annually, depending on skills and experience.
• Health Benefits: Health insurance option available, with voluntary dental and vision options.
• Paid Time Off: 20 days of PTO.
• Retirement: 3% retirement 403B match option.