Bilingual Administrative Sales Support Specialist

Job Description

Bilingual Administrative Sales Support Specialist

Miami Lakes, FL (On-Site)

Contract-to-Hire

$55,000 - $60,000 DOE

We are seeking a Bilingual Administrative Sales Support Specialist for a rapidly growing medical technology company that develops innovative surgical training simulators and synthetic models used to advance healthcare education and professional training worldwide. This organization is dedicated to improving medical training through safe, innovative, and technology-driven solutions.

This position is ideal for a highly organized, customer-focused professional who thrives in a fast-paced environment and enjoys supporting sales, operations, logistics, and customer service functions. The role will be instrumental in ensuring seamless order processing, client communication, and administrative support while contributing to the company's continued growth.

Key Responsibilities

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• Create and manage customer quotes while following up on quote status.
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• Process purchase orders, invoices, packing lists, and related documentation.
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• Coordinate domestic and international order fulfillment and shipping logistics.
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• Respond to customer and supplier inquiries via phone and email.
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• Serve as a liaison between customers, logistics providers, and internal teams.
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• Conduct customer follow-up activities and maintain engagement through CRM systems.
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• Monitor e-commerce orders for accuracy and completeness.
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• Schedule training sessions and maintain calendars using Outlook.
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• Support sales representatives with administrative tasks and prospect research.
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• Assist with trade show and event coordination.
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• Maintain accurate sales records, documentation, and databases.
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• Track deadlines and ensure timely delivery of products and services
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Qualifications

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• Fluent in both English and Spanish.
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• Minimum of 3-5 years of administrative office experience.
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• Strong organizational, multitasking, and problem-solving skills.
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• Excellent written and verbal communication abilities.
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• Experience with Microsoft Office Suite.
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• Experience with CRM systems preferred.
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• QuickBooks or similar accounting software experience is a plus.
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• Ability to work full-time on-site in Miami Lakes, FL.
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• Experience within medical, healthcare, manufacturing, or related industries is beneficial but not required.
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Compensation & Benefits

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• $55,000 - $60,000 annually DOE
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• Contract-to-Hire opportunity
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• Up to $250 per month Health Insurance Reimbursement
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• Paid Time Off, including vacation, sick time, and company holidays
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• Career growth and professional development opportunities
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• Collaborative and innovative team environment
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