Administrative Services Officer 1

DEPT OF TRANSPORTATION

Be a part of an innovative and collaborative team driving a safer transportation system for Arizona. Administrative Services Officer 1 This position is open to Internal ADOT employees only Job Location MVD DIRECTORS OFFICE ADM 1801 W. Jefferson Phoenix AZ 85007 Posting Details Salary: $54,834.83 Grade: 19 Closing Date: August 16th, 2026 Job Summary This position manages and coordinates the personnel activities for MVD, handling sensitive and confidential information, and is responsible for providing technical expertise and procedural guidance in the personnel processes and procedures to MVD Management and Hiring Managers to ensure compliance with ADOT Policies and Procedures and the State Personnel Rules; for the day-to-day operations of a wide scope of administrative duties; Human Resources, Recruitment, I-9 Management and Work Force Solutions, Employment Verifications, Employee Performance Evaluations and communication between internal and external personnel, customers and companies. Job Duties Coordinate and oversee the day-to-day personnel operations of JTF tracking, recruiting, reference checks, on/off boarding, review/monitor I-9 system for new hires compliance, Top Candidate Packet processing and Recruitment Audit Packet submittal, ensure accurate/complete documentation is processed. Prepare and submit position descriptions, Criteria Based Promotions, salary changes, position movement, supervisor changes, ORG Chart changes; receive/review/process documentation, identify/resolve discrepancies, and submit paperwork to HR for processing. Research, analyze and make recommendations in the establishment/improvement of procedures, processes, measurements, and support Arizona Management System/Continuous Improvement, develop/update Standard Work and participate in continuous improvement processes and events. Participate in meetings. Knowledge Of Arizona State Personnel Rules and Guidelines ADOT's Policies and Procedures Federal and State Laws and Statutes applicable to Human Resources MVD Organizational structure Principles and practices of Human Resources Administration Process Improvement PageUp or equivalent Arizona I-9 Management (Service Center) OnBoard AZ Arizona Management Systems (AMS) Skill In Oral and written communication Planning and Organizing Time Management Resolution and problem solving Computer operation to include Microsoft Google Interpersonal Relations Basic math Ability To Ability to effectively prioritize activities Multi-task Work with deadlines Prepare Reports and Correspondence Design and produce timely and accurate documentation Collaborate Maintain confidentiality Be flexible and handle ambiguity Selective Preference(s) Two or more years administrative and/or operations support experience. Any combination of training and experience that meets the KSAs may substitute for work experience requirements. Bachelor's degree in business administration or related field can substitute for one year's experience. Pre-Employment Requirements This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11). Background Clearance All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits Sick leave Vacation with 10 paid holidays per year Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement Mandatory participation in the Arizona Retirement System (ASRS) is required. Contact Us For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at View email address on click.appcast.io or phone call at View phone number on click.appcast.io option 2. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling View phone number on click.appcast.io option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. #J-18808-Ljbffr State of Arizona Enterprise Technology (ASET)