Workers' Compensation Legal Assistant

Legal Administrator/AssistantPerez Morris is a women-owned business defense law firm headquartered in Columbus, Ohio, with offices in Cleveland and Toledo, Ohio, as well as Pennsylvania. Our attorneys are licensed to practice across the country and regularly practice in New York, New Jersey, Connecticut, and Massachusetts. We pride ourselves on being good people, doing great legal work, exceptionally well. We serve retail, healthcare, manufacturing, transportation, and logistics clients. We look for self-motivated, intelligent, business-minded, diverse attorneys who want to work at a firm passionate about investing in its people and communities where we live and work.We are seeking a motivated and experienced professional to fill the role of Legal Administrator/Assistant in our Workers' Compensation practice. The ideal candidate will be familiar with workers' compensation laws, procedures, and the specific needs of defense-side legal teams to support our attorneys in workers' compensation.Duties & ResponsibilitiesLegal Administrative SupportAssist attorneys who specialize in workers' compensation mattersSchedule calls, conferences, mediations, hearings, and other eventsSchedule IMEs, send notices, send medical evidence to examining doctors, follow up for reports and file with all partiesMaintain weekly docket of administrative hearings for workers' comp teamManage gathering, distribution and filing of evidence in anticipation of administrative hearingsManage continuances including communication with attorneys and Industrial CommissionManage video and diagnostic evidence including submission to the examining doctors, the Industrial Commission, and all partiesKeep and update a tickler system for attorneys to manage their caseloadManage Excel spreadsheets including tracking new matters and IME schedulingAccess, upload, and file documents within the Industrial Commission Online Network (I.C.O.N.) and BWC website.Scan and save documents to the firm's document management systemOrganize and assemble files for new mattersSubmit invoices for payment processingAnswer phones and manage attorneys' calendarsPerform other administrative duties as assigned by attorneys or paralegalsParalegal ResponsibilitiesAssist attorneys in managing a caseload of workers' compensation defense cases, including preparing and filing documents, and drafting correspondence.Prepare, organize, and maintain case files, medical records, and evidence.Coordinate and prepare for hearings, depositions, and trials, including witness coordination and document preparation.Communicate with clients, third party administrators, opposing counsel and other third parties as needed regarding case developments.Assist in the review and analysis of medical and workers' compensation reports.Stay current with changes in the workers' compensation system and industry standards.Minimum QualificationsMinimum of 4-6 years of legal assistant or paralegal experience preferably in Workers' CompensationExperience with filing in the Industrial Commission Online Network (I.C.O.N.) and BWC preferredProficient to expert-level skills in Microsoft Office Suite, including Word, Excel, and OutlookFamiliarity with case management software and document management systemsStrong written and verbal communication skills; ability to draft clear, professional legal documentsExceptional attention to detail, organizational skills, and ability to manage competing deadlinesFriendly, professional manner and appearanceAdaptability, willingness to learn, and ability to work collaboratively as part of a teamParalegal certificate or Associate's/Bachelor's degree in Paralegal Studies a plus, but not requiredThis position is for our Columbus, Ohio office. Hours are 8:30 a.m. to 5:30 p.m. (Monday through Friday), but additional hours could be required as necessary. The firm offers full benefits, including paid holidays and vacation, health care insurance, dental, vision, life insurance, 401k and an excellent work environment.Perez & Morris is an equal opportunity employer and we encourage and intentionally seek diverse perspective and work experience.