House Manager & Family Assistant

Household Manager & Family Assistant (Childcare Support and Meal Prep)Location: Oak Ridge, NC 27310Employment Type: Full-Time (35-40 hours/week), W-2 positionProposed Start Date: ASAPCompensation: $25–30/hour, based on experienceRequirements:Can maintain a smoke-free environmentCPR certification preferredMust have reliable transportation; family will provide reimbursement for mileage used while for errands or pickup/drop-offComfortable working in a home with petsAble to adapt to a flexible schedule based on family needsTech-savvy; comfortable using household technology and apps (such as Skylight calendar) for organization, managing family schedules, and supporting children's learning through age-appropriate games and devicesExperience with children is essential for this role, requiring a proven ability to engage, supervise, and support children in a nurturing and structured environmentProposed Schedule: Monday–Friday, 10:00 AM–6:00 PM, with flexibility for extended hours during travel weeks (Summer: 8:00 AM–4:00 PM)About Our Family:We are a busy family of five, with school age children, balancing full-time careers with raising three energetic kids and caring for our two pets. One of us works from a nearby office (and sometimes from home, while the other commutes to a nearby city, and we're always trying to make the most of our time together. Family time and intentional parenting are incredibly important to us, and we're looking for someone who can handle all the behind-the-scenes tasks—organizing, scheduling, and planning—so we can focus on what really matters. We need someone who can help keep things running smoothly, taking the prep work off our plates so we can truly enjoy time with our kids. Family values are at the heart of everything we do, and we want someone who shares that commitment to help create an efficient, well-managed home that allows us to cherish our time as a family.This role is less about childcare and more about creating structure and flow. We need someone who thrives on organization, loves bringing order to busy environments, and takes initiative without needing constant direction. The right person will be proactive, detail-oriented, and comfortable managing calendars, errands, household coordination, vendor appointments, and planning ahead so that our evenings and weekends can truly be focused on connection—not logistics.Trust, discretion, and reliability are extremely important to us. We are looking for someone who values family as much as we do and understands that their support directly impacts the quality of time we get to spend with our children. We hope to build a long-term relationship with someone who sees this not just as a job, but as a meaningful partnership in supporting a thriving, well-managed home.Our home is busy, warm, and full of life. We appreciate clear communication, flexibility when schedules shift, and a positive attitude. In return, we value and respect the people who support us, aim to create a collaborative environment, and deeply appreciate someone who takes pride in helping a household run seamlessly.Ideal Candidate:We are looking for a highly organized, proactive, and professional individual who excels at creating systems to manage a busy household. You thrive on juggling multiple responsibilities, from school schedules to appointments, and can manage everything smoothly with minimal direction. This role requires someone who anticipates needs, keeps things running efficiently, and communicates proactively. Trust, discretion, and reliability are essential, and we seek a long-term member of our family team who understands the value of family time and can support the smooth functioning of our home.Who You Are:Proactive: You take initiative and think two steps ahead, ensuring everything runs smoothly even before it's asked of you.Organized: You love creating systems and maintaining clear calendars, checklists, and plans to keep everything in order.Professional: You approach your work with a high level of integrity, respect, and a commitment to creating a collaborative, well-managed home.Detail-Oriented: You handle multiple moving pieces at once and ensure no task is overlooked, from schedules to vendor appointments.Reliable: You consistently follow through on tasks and provide dependable support, even when schedules change.Communicative: You provide regular updates and ask clarifying questions to ensure everyone is aligned and informed.Flexible: You adapt easily when things shift and manage changes with a positive, calm attitude.Supportive: You provide emotional support and structure to children, ensuring routines and transitions run smoothly.Self-Starter: You work independently with a positive, professional attitude and maintain high standards of accuracy and timeliness.Trustworthy: You handle information with discretion and are dependable, ready to become a long-term member of the family team.Key Responsibilities:Household Organization & Maintenance:Design and maintain household organization systems (closets, storage, pantry, toys)Reset common areas daily (e.g., load/unload dishwasher, wipe down surfaces, tidy rooms)Prepare home ahead of guests, events, holidays, or busy travel weeksManage and update the Skylight calendar daily, ensuring full alignment with digital calendarsConduct quarterly home audits to declutter, reorganize, and refresh spacesCoordinate seasonal clothing swaps, donation prep, and resale items if applicableSupervise or coordinate with service providers/vendorsInventory Management & Errands:Track and restock household supplies using a digital inventory list, including groceries, toiletries, and other essentials.Manage Amazon/Target/Instacart ordering efficientlyTrack recurring subscription services and adjust as neededCoordinate gift purchasing including wrapping and mailingMeal Planning & Preparation:Maintain a rotating monthly meal plan aligned with schedulesPlan and prep healthy, from-scratch meals and snacks for the family, in addition to using HungryRoot, 2–3 nights per weekPack school lunches and snacksKeep fridge, freezer, and pantry organizedPrepare freezer meals ahead of heavy travel/work weeksManage kitchen cleanliness post-prep and meal serviceLaundry & Linens:Maintain weekly laundry rhythm (wash, dry, fold, and organize laundry)Organize closets seasonally and remove outgrown items promptlyPre-stage outfits for school events, travel, or special occasionsTrack dry cleaning and ensure timely turnaroundKeep laundry areas tidy and stockedPet Care:Maintain feeding, walking, and medication scheduleSchedule and manage vet visits, grooming, and medicationsKeep pet areas clean and odor-freeMonitor supply levels proactivelyFamily Support & Child Assistance:Provide after-school care and homework supportConfirm sports schedules weekly and prepare uniforms/equipmentTransport children to and from extracurricular activitiesReinforce routines and independence in childrenHelp maintain calm and structure during high-demand weeksLight supervision and emotional supportVehicle Management:Ensure vehicles are cleaned, organized, and stocked appropriatelyEnsure vehicles are fueled before high-activity daysTrack registration, insurance and service schedulesVendor & Property Oversight: