Specialist, Procurement

Job Description

Job Description

Every day, United Way for Southeastern Michigan (UWSEM) works alongside community partners, donors, and nonprofits to create measurable, lasting change across Southeastern Michigan. By investing in programs that support education, economic stability, and health, UWSEM helps ensure individuals and families have the resources they need not just to get by, but to thrive. Our work is grounded in collaboration, accountability, and a deep commitment to the communities we serve.

This full‑time position offers a hourly wage of $24-$26, along with a comprehensive benefits package that includes major medical, dental, and vision coverage, a 403(b) retirement plan, short‑ and long‑term disability, AD&D coverage, ASPCA pet insurance, a DoorDash discount, 20 days of paid time off per year, 12 paid holidays, and one floating holiday.

The Procurement Specialist is responsible for overseeing and executing purchasing activities that support the organization's operations, programs, and compliance requirements. This role partners closely with internal teams to source goods and services, manage vendors, ensure cost effective purchasing, and uphold procurement policies and best practices. In office Tuesdays-Thursdays each week. Online shopping, educational purchasing and vendor bidding included. Having a strong alignment with procurement policy a strength. Real-estate Contracts Policy

Key
Responsibilities:

Manage end-to-end procurement activities including requisitions, vendor selection,
purchasing, and contract support.
Ensure purchases align with organizational policies, budget guidelines, and funding
requirements.
Support competitive bidding, quotes, and vendor comparisons as appropriate.
Establish and maintain relationships with vendors and service providers.
Evaluate vendor performance, pricing, and service quality.
Maintain accurate vendor records and documentation.
Ensure procurement activities comply with internal policies, grant requirements, and
applicable regulations.
Support documentation, approvals, and audit readiness.
Partner with Finance on purchase order processing and invoice reconciliation.
Serve as a procurement resource to internal teams, providing guidance on purchasing
processes and timelines.
Coordinate with Finance, Legal, and program teams to support contracts, renewals, and
purchasing needs.
Identify opportunities to streamline procurement processes and improve efficiency.
Track procurement activity, vendor spend, and purchasing trends.
Maintain organized procurement files, contracts, and supporting documentation.
Prepare reports as requested for leadership or funder compliance.

Qualifications:

• Organized and detail oriented
• Strong communication and relationship building skills
• Sound judgment and discretion
• Process driven and solution orientented
• Commitment to equity, transparency, and fiscal stewardship

Education & Experience Requirements:

• High School Diploma
• 2–4 years of procurement, purchasing, or accounts payable–related experience; a BA/BS in procurement in lieu of experience is acceptable.
• Strong attention to detail and ability to manage multiple priorities.
• Experience working with vendors and processing purchase orders.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

Administrative Support, Ordering, Purchase Order, PO, Vendor, office supplies, SWAG