Quality Documentation Analyst

Job Description

The Quality Documentation Analyst is a quality-focused role based at the New Iberia onshore facility. The position is responsible for technical management, control, review, compilation, and final preparation of Data Books for projects, equipment, and services. The employee will work closely with Projects, Engineering, Production, Inspection, QHSE, and other supporting functions to ensure project documentation is complete, accurate, traceable, properly controlled, and compliant with contractual requirements, customer specifications, applicable standards, and the Global Riser Quality Management System.

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Responsibilities:

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Included, but not limited to:

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1. Compile, review, validate, and consolidate technical Data Books, including material certificates, inspection reports, NDT reports, test certificates, dimensional reports, photographs, drawings, and other project quality records.
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2. Verify that project documentation is complete, correct, legible, appropriately approved, revision-controlled, and traceable to the applicable equipment, component, work order, or project.
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3. Prepare, review, and release completed Data Books for customer submission, audits, certification activities, and project closeout.
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4. Review contractual and customer documentation requirements and ensure required records are identified and collected throughout project execution.
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5. Coordinate with Projects, Engineering, Production, Inspection, RIGUARD Team, and QHSE to obtain outstanding records and resolve documentation discrepancies.
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6. Provide CBM onboarding assistance to the RIGUARD RICERT team, including data capture and Data Book mining of information from OEM Manufacturing Record Books (MRBs) for riser equipment.
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7. Control document revisions, approvals, distribution, and version history to maintain accurate traceability.
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8. Identify missing, incorrect, or inconsistent documentation and coordinate corrective action with the responsible department.
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9. Support internal, customer, and third-party audits by retrieving and presenting required quality records and objective evidence.
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10. Maintain organized, secure, and controlled electronic and physical project records and ensure confidentiality and availability of information.
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11. Use document-management and corporate systems such as SharePoint, ERP/SAP, or similar platforms to maintain efficient control of project information.
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12. Support continuous improvement of Data Book preparation, document-control processes, templates, and project closeout activities.
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13. Record, report, and support the resolution of documentation-related non-conformities where required.
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14. Comply with Company HSE requirements, the Quality Management System, customer requirements, and all Global Riser internal policies and procedures.
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Qualifications

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Minimum:

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1. High School Diploma or equivalent.
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Preferred:

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1. Technical Certificate, Associate Degree, or Bachelor’s Degree in Quality, Engineering, Business Administration, Mechanical Technology, or a related discipline.
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2. Additional training in Quality Management, Document Control, Quality Management Systems, or technical documentation.
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3. Working knowledge of applicable industry standards such as ISO 9001, API, ASME, ASTM, or other relevant standards.
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Experience:

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1. Minimum one (1) year of experience in technical documentation, quality documentation, document control, Data Book compilation, or a related quality function.
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2. Experience with document-management systems and corporate software such as SharePoint, SAP/ERP, SIFAC, or similar systems is desirable.
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3. Experience in an oil and gas, manufacturing, fabrication, inspection, or industrial service environment is desirable.
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4. Experience supporting audits and working with customer-specific technical documentation requirements is advantageous.
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Skills

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The following are the minimum skills required to perform the function:

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1. Strong attention to detail, document accuracy, and traceability.
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2. Good written and verbal communication, including professional communication with cross-functional teams.
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3. Good working knowledge of Microsoft Office applications, particularly Word, Excel, Outlook, and Teams.
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4. Strong organizational, tracking, time-management, and follow-up skills.
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5. Ability to manage multiple projects, documentation packages, and deadlines concurrently.
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6. Ability to work independently and as part of a multidisciplinary team in a fast-paced project environment.
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7. Ability to identify documentation discrepancies and coordinate their resolution.
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8. Basic ability to read and interpret technical drawings, specifications, inspection reports, material certificates, and test records is advantageous.
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9. Knowledge of inspection documentation, including visual, dimensional, PT, MT, NDT, and pressure-test records, is advantageous.
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10. Knowledge of manufacturing, fabrication, inspection, and quality-control processes is advantageous.
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