Administrative Specialist I

Administrative Officer-Auct Lic Board (S)

The North Carolina Department of Commerce is the state's lead agency for economic, community, and workforce development. The department works with local, regional, national, and international organizations to fulfill its mission to improve the economic well-being and quality of life for all North Carolinians.

The Department connects businesses with the site locations, workforce, and infrastructure they need to succeed in one of the nation's top states for business. We also connect local communities with the grants and funding they need to attract new business and ensure future prosperity.

Are you looking for meaningful public service work that will positively impact the residents of North Carolina? If your answer is yes, we want you to join our team at the Utilities Commission. The Department of Commerce, Division of Public Staff Utilities Commission, is looking for an Administrative Specialist I. The primary purpose of this position is to provide administrative and clerical support to multiple divisions of the Public Staff and possesses knowledge and understanding of the overall duties and responsibilities of the North Carolina Utilities Commission Public Staff and the Utilities Commission.

Division responsibilities include:

• Executive Division: Assist Executive Division with administrative tasks, including maintaining files, correspondence, copying/scanning, processing travel reimbursements, answering the phone, mail, and managing Executive Director's calendar and access; assist Executive Director, HR Manager, Budget Manager, and Administrative Officer as needed.
• Receive and process invoices, expense reimbursements, travel requests for payment and/or approval; assist with the purchasing process, including creation of documentation and utilization of e-procurement system; maintain spreadsheets and documentation of purchases, reimbursements, BDA/Advanced registrations, etc; and maintain fiscal files.
• Consumer Services Division: Handle intake of customer complaints received by the Consumer Services Division that are not otherwise automatically routed to complaint analysts via the phone system and received via email or webform; utilize customer complaint database and produce reports; prepare correspondence; copying and scanning; distribute mail; provide general administrative support.
• Public Staff Generally: Serve as first point-of-contact for physical visitors; serve as building coordinator; order and disburse office supplies; retrieve and distribute mail; assist with managing consultant contracts and related reporting; assist with maintaining inventory, handling surplus, and managing physical space; assist with special projects; handle travel reimbursements and advanced registrations; manage state car maintenance and records.
• Provide backup assistance as needed across the Public Staff due to workload or staff shortages, including, but not limited to, assisting with answering phone, copying/scanning, preparing and submitting filings to NCUC docket system, and distributing mail.

Other duties as assigned. This position is NOT ELIGIBLE FOR TELEWORK due to the specific requirements that necessitate presence in the office.

This is a full-time position (40 hours per week) with State Benefits, including health insurance, as well as retirement.

Benefits to include:

• 12 Annual Paid Holidays and monthly accrual of vacation and sick leave.
• North Carolina State Health Plan currently administered by Aetna.
• Supplemental Benefits including Flexible Spending Accounts, Accident Insurance, Cancer & Specified Disease, Critical Illness, Dental, and Vision.
• NC State Retirement (TSERS), 401(k), and 457 savings plans.
• WeSave Employee Discounts.
• Eligibility for the Public Service Loan Forgiveness Program.

Learn more about new hire resources, safety, health, and wellness information, leave options, employee discounts and more by selecting the link below.

Knowledge Skills and Abilities/Management Preferences

• Ability to compose correspondence, reports, and other materials using correct grammar, vocabulary, spelling, and office terminology and have strong proofreading skills.
• Demonstrated experience with Microsoft Office using programs such as Word, Excel, and Outlook including database/management.
• Ability to work with budget, fiscal, and procurement concepts and programs.
• Proficiency working on and completing assignments and projects under time constraints in a timely manner.
• Strong and tactful interpersonal skills and ability to establish and maintain working relations across the Public Staff, the Commission, the general public, executives/personnel from utility companies and professional organizations, and state government officials.

Education and Experience Requirements

APPLICANTS MUST MEET THE EDUCATIONAL AND EXPERIENCE REQUIREMENT IN ORDER TO QUALIFY FOR THIS POSITION. Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the OSHR Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; Or An equivalent combination of education and experience.

Special Qualification

May require registration as a professional engineer by the North Carolina Board of Examiners for Engineers and Surveyors.