Administrative Assistant III

Administrative Assistant III

The Administrative Assistant III performs advanced administrative, operational, financial, and highly confidential support functions for a department director or administrator(s). This position is responsible for coordinating complex office operations, managing specialized administrative processes, and acting as a primary liaison for internal and external stakeholders. Due to the sensitive nature of the department's work, this role requires exceptional discretion and independent judgment, particularly when handling court documentation, school board discipline packets, and departmental financials.

The Administrative Assistant III serves as the division's designated backup Disciplinary Hearing Officer (DHO) and conducts disciplinary hearings in accordance with School Board policy, the Virginia Code, and applicable due process requirements. Review disciplinary referrals, student records, witness statements, and other relevant documentation in preparation for hearings and appeals. Conduct impartial hearings involving long-term suspensions, expulsions, and other disciplinary matters as assigned. Serve as the facilitator for School Board Discipline Committee hearings when assigned. Conduct on-the-record suspension reviews and prepare written decisions in accordance with applicable laws, regulations, and School Board policies. Communicate effectively with students, parents/guardians, school administrators, attorneys, and other stakeholders regarding disciplinary and procedural matters. Maintain accurate and confidential records related to disciplinary hearings, suspension reviews, and Title IX proceedings. Serve as a trained Title IX Decision-Maker, reviewing investigative reports and evidence and issuing impartial written determinations in accordance with federal regulations and School Board policy. Serve as a designated backup Title IX Coordinator when primary coordinators are unavailable, including receiving reports, coordinating responses, implementing supportive measures, and ensuring compliance with Title IX requirements. Collaborate with school administrators and Student Services personnel to ensure consistent implementation of discipline procedures, due process protections, and Title IX regulations. Interpret and apply federal and state laws, regulations, School Board policies, and administrative procedures related to student discipline and Title IX matters. Participate in required training related to student discipline, due process, Title IX, and other assigned responsibilities. Exercise independent judgment while maintaining objectivity, neutrality, and confidentiality in all assigned matters. Attend meetings, hearings, and training sessions as required, including occasional evening meetings associated with School Board Discipline Committee proceedings. Perform other duties related to student discipline, due process, Title IX compliance, and Student Services operations as assigned.

Lynchburg City Schools Competencies

Honesty, Integrity, Ethical, Equity Minded, Emotional Intelligence, Cultural Competence, Safety, Quality - Models Excellent Customer Service, Thinks Strategically, Shows Initiative, Acts Decisively, Communicates Effectively, Works Collaboratively, Resolves Conflict Proactively - Technical Capabilities Computer Literacy, Data Analysis and Management, Fiscal Planning and Management, Project Management, Strategic Planning

Education and Experience

Required: Associate Degree or equivalent. Preferred: Bachelor's Degree. Experience: 3–4 years of advanced office management, bookkeeping, clerical, or human resources experience. Systems Experience: Prior experience using LINQ or a similar financial management system is highly preferred.

Knowledge, Skills and Abilities

Solid knowledge of Lynchburg City Schools organization, policies, and practices. Ability to handle highly sensitive, confidential, and legal information (e.g., court records, discipline files) with the utmost discretion and integrity. Advanced proficiency in Microsoft Office, Google Workspace, and division-specific databases (i.e. Infinite Campus), with a strong ability to manage complex departmental spreadsheets. Solid understanding of accurate record-keeping, time management, and project management. Ability to lead, manage, and oversee departmental projects and initiatives independently. Solid knowledge of equitable practices that create a safe, inclusive, and supportive environment for LCS staff, students, families, and community members. Strong problem-solving skills with the ability to analyze situations, identify effective solutions, and exercise sound judgment while maintaining professionalism and accuracy. Ability to navigate sensitive or complex interactions with tact and discretion, exercise sound judgment, and communicate relevant information effectively.

Supervisory Responsibility

None

Travel Requirements

The position may require occasional travel within the school division to attend meetings, provide support to schools, and perform other assigned duties.

Work Environment and Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently stand; sit; walk; talk or hear; use hands to finger, handle, type, or feel; and stoop, kneel, or crouch.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AAP/EEO Statement

LCS is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.