Fashion Showroom Coordinator — Ops & Sample Logistics

We are seeking a highly organized, detail-oriented, and proactive Showroom Coordinator to support sales, merchandising, showroom operations, and customer experience within a fast-paced fashion environment. This individual will play a key role in maintaining showroom organization, sample management, logistics coordination, and sales support while ensuring smooth day-to-day operations. Position Summary The Showroom Coordinator will oversee showroom presentation, sample inventory management, shipping coordination, customer support, and administrative assistance to the sales team. The ideal candidate thrives in a deadline-driven environment, is highly organized, and enjoys working cross-functionally with both product and people. Key Responsibilities Showroom Management Maintain showroom organization and presentation at all times Ensure collections, samples, fixtures, and displays are properly merchandised Prepare showroom for buyer appointments, market weeks, and special events Coordinate setup and breakdown of seasonal collections and presentations Manage showroom calendars and appointment scheduling Sample Management Receive, organize, tag, and track incoming samples Maintain accurate inventory and tracking systems Coordinate seasonal sample requests and allocations Conduct inventory audits and sample reconciliation Monitor missing, damaged, or delayed samples and follow up accordingly Maintain showroom storage areas and sample archives Shipping & Logistics Coordinate inbound and outbound sample shipments Track shipments and ensure timely delivery and returns Maintain shipping records and documentation Partner with carriers and logistics providers to support operational efficiency Support the sales team during appointments and customer meetings Assist with line sheets, pricing materials, order forms, and sales tools Coordinate sample requests and account follow-up Assist with seasonal market preparation Customer & Administrative Support Welcome buyers, customers, and visitors to the showroom Coordinate meeting setup, hospitality, and showroom experience Order and maintain office and showroom supplies Support reporting, data entry, and administrative projects Partner cross-functionally with sales, merchandising, marketing, and operations teams Qualifications 1–3 years of experience in fashion, showroom, wholesale, retail, or related industry Strong organizational, multitasking, and communication skills High attention to detail and follow-through Proficiency in Microsoft Office, Excel, Outlook, and Google Workspace Ability to manage multiple priorities in a fast-paced environment Positive, team-oriented attitude with strong customer service skills Preferred Qualifications Fashion showroom or wholesale experience Sample management and inventory coordination experience Shipping and logistics coordination background Customer service, hospitality, or visual merchandising experience Experience supporting market weeks or trade shows Paid Time Off 401(k) eligibility Opportunity for growth within a collaborative and fast-paced environment #J-18808-Ljbffr 24 Seven Talent