House Manager & Family Assistant

House Manager & Family Assistant Location: Ocean, NJ 07712 Employment Type: Part-time (15-20 hours/week, 15 guaranteed) Proposed Start Date: ASAP Compensation: $3035/hour Requirements Maintain a smoke-free environment Reliable transportation required (family vehicle usage for errands or mileage reimbursement option available) CPR certification preferred Up-to-date vaccinations required Proposed Schedule: Preferred: 10:00 AM 3:00 PM, 3 days/week (flexible timing for the right candidate) About Our Family We are a busy family of four, with two young children under 2 and an energetic dog. Both parents run their own businesses, balancing professional responsibilities with the demands of family life. This creates a household full of activity, flexibility, and high energy, where the schedules can often change from one day to the next. While we deeply value time spent together as a family, the demands of our work and home life can sometimes make it difficult to stay on top of everything. We're seeking a supportive partner to help us manage the everyday tasks that keep our home running smoothly, including everything from maintaining household organization to managing errands and coordinating schedules. Having someone who can confidently take charge of these responsibilities will allow us to focus more on what matters most: growing our businesses, nurturing our children, and enjoying quality time together. We appreciate self-direction, initiative, and a proactive attitude. We're hoping to find someone who can step in and take ownership of the details, helping us navigate our hectic schedules while keeping everything organized and running seamlessly. Who You Are / What We're Looking For We're seeking a self-motivated, organized individual who is comfortable handling a variety of tasks, both routine and occasional. There are daily tasks that need to be handled, as well as responsibilities that arise weekly, quarterly, or monthlyand we need someone who can prioritize and manage them all. You should be confident, warm, and professional, with the ability to juggle multiple responsibilities and keep things running smoothly without the need for constant direction. The ideal candidate will bring a seasoned approach to managing a busy household, with experience in everything from household organization to managing inventories and vendors. You should be someone who thrives in an environment where no two days are the same and who can keep things running smoothly, even when priorities shift. Whether it's overseeing vendors, managing inventories, or simply staying on top of household tasks, we need someone who can manage their time effectively and proactively. Confidence, self-direction, and the ability to anticipate needs will be key to your success in this role. We're looking for someone who is warm, professional, and confident in their ability to step in, take ownership of the household, and make our lives easier while maintaining a sense of calm and order. Key Responsibilities Household Management & Organization Reset and tidy rooms daily; maintain overall neatness Load/unload dishwasher, wipe surfaces, vacuum high traffic areas Maintain household organization systems (closets, storage, pantry, toys) Oversee household schedules and calendars Conduct seasonal swaps (clothing, dcor, bedding, etc.) Prepare for family events, holidays, and guest stays Prepare and coordinate donation drop offs and pick ups Support packing/unpacking for travel or seasonal transitions Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers, contractors) Inventory Management & Errands Track and restock pantry, fridge, toiletries, household supplies Create and manage running household supply lists Coordinate and manage household orders (Amazon, Costco, Target, etc.) Run errands: grocery shopping, returns, dry cleaning, gift shopping, laundry pick up/drop off Handle package pickup, mail sorting, and deliveries Meal Planning & Preparation Manage meal planning and ensure weekly meal prep is ordered for the family (following organic dietary preferences) Prep meals for the kids and batch-prepare 2-3 times a week (e.g. washing and cutting fruit) Shop for groceries and meal-related items Clean kitchen post-prep and manage kitchen tidiness Laundry & Linen Care Wash, dry, fold, and organize family laundry as needed (clothing, bedding, towels) Manage linens: rotate bedding, refresh towels, restock essentials Keep laundry areas tidy and well-stocked with supplies Pet Care Feed and play with dog Schedule and coordinate vet, grooming, or daycare appointments Administer medication (1x monthly) and keep track of schedule Keep pet supplies stocked and organized Vehicle Management Schedule and oversee vehicle maintenance (oil changes, inspections, etc.) Ensure vehicles are fueled, cleaned, and organized Track registration, insurance, and service schedules Vendor & Property Oversight Schedule and supervise service providers (cleaners, contractors, landscapers) Research and coordinate repairs, maintenance, and quotes Manage routine upkeep across multiple properties Oversee outdoor spaces and seasonal maintenance needs Serve as primary contact for vendors or guests Estate-Level Oversight Manage multiple properties and ensure readiness for family or guest use Oversee property-specific systems (e.g., HVAC, security, pool maintenance) Conduct walk-throughs to ensure upkeep, safety, and organization Family Support & Child Assistance Help with child-related laundry or errands Deep Cleaning & Special Projects Tackle occasional deep cleans (fridge, oven, baseboards, etc.) Maintain and refresh specific zones (entryways, garage, mudroom) Clean humidifiers monthly Organize special projects: toy storage, seasonal decorations, gear rotation Administrative & Personal Assistant Support Help with travel planning, scheduling, and logistics Manage family calendars and reminders Assist with coordination of events, appointments, and guest prep How to Apply Please submit the following to apply for this position: A short intro letter explaining why you're a great fit for this role An updated resume Three professional references with contact information This role requires a background check. 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