Deposit Services Services Specialist II

Overview

The Deposit Services Specialist II is a subject matter and cross-functional expert in deposit account operations, processing transactions and providing operational support for checking, savings, money market, certificate, IRA, business and fiduciary accounts. The incumbent provides superior service directly to other Deposit Services Specialists and members and supports other member-facing staff in resolving deposit account inquiries. The incumbent possesses strong interpersonal skills, problem-solving abilities, a commitment to accuracy and exceptional member service, and meets benchmarks for volume, service levels, and quality.

In addition to possessing operational subject matter expertise in deposit products, the incumbent demonstrates a depth of product experience that enables handling more complex account-related inquiries and tasks that may be escalated by the Deposit Services Specialist I or other staff. Further, the incumbent will conduct secondary review and correction that requires documentation examination and interpretation grounded in a deep knowledge of policy, procedure and regulation. The incumbent will also contribute knowledge to discretionary projects that impact deposit products and will advise Membership Services leadership on related decision impacts.

Responsibilities

Deposit Transaction Processing and Support

• Process account requests, including maintenance, servicing, reporting, and other transactional activities including but not limited to:
  • Administration and review of negative account processes such as force closures and charge-offs
  • Processing account closures
  • Member information updates and monetary adjustments
  • Processing and reporting on liens, levies and garnishments
  • Monitoring certificate maturity queues and processing interest corrections
  • Business account review and error correction
  • Trust and fiduciary account servicing and review
  • IRA and CESA account servicing and tax reporting support and review
  • Decedent account management and review

• Perform daily audits as assigned, act as a first point of escalation for the Deposit Services Specialist I, further escalate discrepancies as needed.

• Take ownership for resolving own and escalated deposit account member inquiries while executing sound judgment in risk assessment.

• Collaborate cross-functionally to provide feedback on errors, ensuring timely corrections and necessary follow-up actions.

• Monitor compliance with regulations and internal service levels, using sound judgment to prioritize tasks and manage unexpected work effectively.

Excellence in Service Delivery

• Exceed member expectations by delivering exceptional service both directly to members and by supporting other member-facing staff in their service delivery. Service will typically be delivered via Automatic Call Distribution (ACD).
• Understand the full range of features and advantages of deposit-related products and services to support excellence in service delivery; provide knowledge support to the Deposit Services Specialist I.
• Maintain knowledge of key regulations such as Regulations CC and E to ensure compliance with regulatory policies and procedures; provide knowledge support to the Deposit Services Specialist I.
• Identify process improvement opportunities and provide cross-functional subject matter expertise in support of projects and/or system updates as needed.
• Serve as a primary resource to research, troubleshoot, and resolve complex deposit issues, including technical and procedural issues.

Systems and Process Support

• Serve as a subject matter expert in support of other business units’ processes and initiatives. Handle complex processes to ensure compliance through cross-functional collaboration.
• Execute testing for core processing system releases, year-end processing, and escheatment processes.
• Assist with tax reporting by performing data cleanup, sending notices, updating W-8/W-9 forms, executing corrections, and completing reporting requirements.
• Collaborate with other Membership Services staff to maintain procedures and recommend improvements to increase productivity, performance, and efficiency.

Champion Engagement and Continuous Learning and Development

• Assume ownership of personal development through dialogs, participation in group initiatives and projects, and engagement with training.
• Explore development options including mentor/mentee relationships, and the use of tools such as the Leader of Self gap analysis and Individual Development Plan (IDP).
• Be a champion of change: embrace innovation, and closely collaborate with others to achieve departmental and organizational goals.
• Develop and maintain knowledge of internal resources, procedures, systems, and tools.
• Strengthen the Credit Union's inclusive environment by engaging with ongoing DEI initiatives.
• Invite and accept feedback and provide upward feedback.
• Serve as a mentor and positive role model for others within the team.

Qualifications

Education & Experience 

• Associate’s degree in business or related field required, Bachelor’s degree preferred (applicable experience in lieu of a degree will be considered).
• 2 - 3 years’ experience in a financial institution required.
• 2 - 3 years’ experience in customer service required.
• 2 - 3 years’ experience in financial services, specifically within deposit operations preferred.

Skills

• Demonstrated investigative, analytical, organizational, decision making, and problem-solving
• Ability to effectively prioritize workload and tasks, complete assignments in a timely manner, and meet deadlines.
• Strong verbal, and written communication
• Exceptional interpersonal and customer service
• Ability to work independently as well as collaboratively in team
• Skilled at training and
• Ability to recognize system and process enhancement
• Proficient with Microsoft Office

Working at UW Credit Union

Why work for UW Credit Union?

Join one of Wisconsin’s premier financial institutions, a National Top Workplace and multi-year recipient of Madison Magazine’s Best Places to Work, Wisconsin State Journal’s Top Workplaces, and Milwaukee Journal Sentinel’s Top Workplaces to receive:

• 21.5 days of annual time off (accrued per pay period)
• 2 weeks paid caregiver leave
• 2.5 weeks paid new child parental leave
• 2 days paid volunteer time
• 10 paid holidays (including your birthday!)
• 401k company match of up to 5%, plus approximately 4% discretionary match
• Variable bonus reward
• Competitive Medical, Dental, and Vision plans, including domestic partner eligibility
• Employee Assistance Program
• And more!

All employees must possess valid work authorization to work for UWCU on the date of hire. UWCU does not provide immigration sponsorship or support for employment authorization to include, but not limited to, sponsorship or support for H-1B, F-1 OPT, TN, or other visa category.