Purchasing Administrator

Job Description

Job Description

The purchasing Administrator will conduct administrative and support activities to keep the purchasing department running efficiently. Responsibilities include following up with vendors, tracking deliveries and updating order records (ex: dates, invoices and discounts).

Essential Duties and Responsibilities include, but, are not limited to the following.

 

• Confirm all purchase orders of issue for quantities, pricing and delivery dates
• Update internal database with accurate delivery dates
• Track orders and ensure timely delivery
• Follow up on late purchase orders and push for updated delivery information
• Assist in resolution of invoice/work order/purchase order reconciliations
• Expedite purchase orders
• Work with team to relay information regarding production delays, delivery delays, etc.
• Build and maintain vendor relationships through constant communication
• Maintain price sheets from vendors
• Create and update purchase orders
• Complete special projects as assigned
• Handle shipping and purchase order variances with respective warehouse
• Coordinate vendor returns for damages and shipping errors
• Assist buyers by obtaining product or service information from vendors, such as price, availability, and delivery schedule
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Other duties may be assigned as required