Project Administrator

About Us We construct, renovate, and install nearly every electrical system component related to data center construction, facilities maintenance, electrical systems upgrades, and virtually anything else required to keep facilities running on the cutting edge of efficiency and technology. Job Summary Morley Moss, Inc. is hiring a Project Administrator for the Tulsa, OK offices. The Project Administrator is responsible for ensuring the smooth, efficient, and professional operation of the office environment while also providing key administrative and organizational support to project teams to ensure projects are delivered on time and within scope. This role is the central hub for jobsite office logistics and project administration. Job Title: Project Administrator FLSA: Non-Exempt Department: New Construction & Service Essential Duties & Responsibilities Reports to the Division Manager Assists with monitoring and reviewing time sheets and daily reports as needed Assist with Rental Tracking Assist with Meeting Preparations Maintain a Purchase Order tracking log for projects Assist with creating and submitting a schedule of values, invoices and backup requirements for payment Work with vendors, distributors, subcontractors and other suppliers for lien releases, COIs, and other contractual obligations Maintain awareness of past due AR and assist with follow up communication on payments with a goal of reducing DSO Assist the project teams with timely billing per contracts and at the time of project completion Resolve issues with invoices that may be holding up payment from clients Maintain meeting minutes from project meetings, financial meetings, Attend Vista & Coins ERP training to become a trainer in the Tulsa branch Coordinate all office maintenance and repair needs with vendors or building services. Coordinate Office material orders Coordinate custodial material orders Manage inventory of office supplies, equipment, and kitchen/breakroom stock, ensuring timely replenishment. Greet and direct GC and Visitors to the office or conference rooms scheduled. Schedule and organize project-related meetings, including sending out invitations, preparing agendas, and reserving facilities Maintain Tracking boards for Rental Equipment Set positive examples for employees Be accountable Organize and maintain project documents in MS Teams Serve as a communication liaison between project team members. Other duties as assigned Qualifications Requirements High initiative and ability to work well in a team environment Strong communication skills Process & Detail-oriented Common sense Good people skills Proficient in Word, Excel, Power Point and Teams Team Player Other Skills & Abilities Exhibit willingness to learn and improve Foster positive interactions with clients Self-Starter Positive Attitude Motivator Language Skills Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate effectively with others. The employee is regularly required to use office tools and equipment such as computers, calculators, copy machines etc. The employee frequently uses computers and computer systems at a workstation to set up functions, enter text or data, collect data, or process information. The employee requires mobility within the office from one work location to another occasionally. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to work in typical office environment conditions. Benefits We offer competitive salaries and a comprehensive benefits package. We also offer career paths for employees who want to improve or expand their skills and knowledge, including a degree assistance program, and self-directed or instructor-led training options. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy Please review our Affiant Policy. #J-18808-Ljbffr EMCOR Group, Inc.