Administrative Assistant - Special Education Department

Administrative Assistant - Special Education DepartmentSchool System: Montgomery CoLocation: MontgomeryJob Category: ClassifiedPosition Type: Full TimeSalary: 38,920 - 50,566 Per yearRequisition Number: Administrative Assistant - Special Education DepartmentJob SummaryJOB DESCRIPTION: Administrative Assistant - Central OfficePosition Overview: The Administrative Assistant is the department's front line, customer service representative. As the first line of service to MPS team members and visitors, the Administrative Assistant is essential to the smooth functioning of the department. This position is responsible for performing a variety of administrative tasks and functions.Qualifications:High school diploma is requiredAssociates degree or higher preferredFive plus years of experience in clerical or similar office positions is requiredDemonstrated experience with computer systems and associated software is requiredAbility to create documents, forms, spreadsheets, etc., is requiredExperience effectively working with the public is preferredEssential Duties:Perform various clerical and office supportAnswer and route calls; greet visitors and answer questions; respond to emails and act as the first point of contact for the officeCreate and maintain records, electronic data/filing systems, and office inventoriesPerform data entry functions as needed and ensure that data is accurate, organized, and easily accessibleProcess requisitions and purchase ordersServe as the department's timekeeper; prepare payroll reports for the departmental lead.Assist the departmental lead in disseminating information to all stakeholdersMaintain confidentiality of sensitive data and information pertaining to employees, applicants, and overall informationPrepare a variety of routine and complex reports and spreadsheetsDraft and edit documents, slide decks for presentations, and provide other support to team members; proofread and ensure documents are free of spelling and grammatical errorsOrganize meetings, appointments, and manage department calendarsAssist with the planning and scheduling of events, training sessions, conferences, and meetingsAssist with onboarding new team members to the departmentCollaborate with the webmaster to ensure that the department's web page is up to date and accurate regarding team members and other public facing informationProcure and inventory office supplies; schedule the service and maintenance of office equipmentOtherHOW TO APPLY: All applicants should complete the State of Alabama on-line application and attach it to the specific job number in order to be eligible for hire. This application can be found on the website Any questions should be directed to the Office of Human Resources at View phone number on click.appcast.io or View phone number on click.appcast.io.(The funding for and duration of this position are finite, Pursuant to the Students First Act of 2011, Section 4(3)(b), tenure may not be gained by time served in this position).SPECIAL NOTE: The person selected for this position must agree to a background check, be fingerprinted, and pay a $46.20 fee. This is required by law.SPECIAL NOTE: For employees starting work after the beginning date of the work term, the salary will be pro-rated and based on the number of contract days left in the school year, divided by the remaining months in the contract year.THE MONTGOMERY COUNTY BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY EMPLOYER. "NO PERSON SHALL BE DENIED EMPLOYMENT OR BE EXCLUDED FROM PARTICIPATION IN ANY PROGRAM OR ACTIVITY ON THE BASIS OF DISABILITY, SEX, RACE, RELIGION, NATIONAL ORIGIN, COLOR OR AGE."