Legal Admin Assistant - litigation, transactional, and administrative support

We need someone with 5+ years of legal assistant experience in a private law firm who has demonstrated versatility across litigation, transactional, and administrative support functions. You should be comfortable owning tasks end-to-end in a fast‑paced boutique environment without relying on specialized departments, and have a track record of managing multiple matters and deadlines simultaneously with high accuracy. Bonus points if you have e‑filing experience across CM/ECF and federal agency portals (STB, FRA/FTA) or hold a Notary Public commission. What you'll do: Draft, proofread, cite‑check, and format motions, discovery shells, pleadings, exhibits, trial binders, and correspondence for active litigation matters Take ownership of docketing court deadlines, case milestones, and hearing dates across federal and regulatory filing systems Prepare contract shells, manage redlines and version control, and compile exhibits, schedules, and closing binders for transactional work E‑file across CM/ECF (federal/district courts), STB E‑Filing portal, and Federal Docket Management System (FRA/FTA via Regulations.gov) Manage conflict‑of‑interest checks, new matter onboarding, engagement letters, billing profile configuration, and attorney time entry Handle CLE compliance tracking, expense processing, reception duties, conference/event logistics, travel bookings, mail operations, and office supply/facilities management Work closely with attorneys across all practice areas in the New York office — including transportation, infrastructure, environmental, energy, and real estate law — to provide seamless cross‑practice support Salary: $87K - $113K Tech stack Microsoft Word Microsoft Excel Microsoft Outlook Microsoft PowerPoint Adobe Acrobat CM/ECF STB E‑Filing Portal Federal Docket Management System (FDMS) Regulations.gov #J-18808-Ljbffr