Senior Associate, Accounts Payable

About Us

PPHC is a global strategic communications platform providing clients with a fully integrated and comprehensive range of services including government relations, public affairs, and corporate communications, research and analytics, digital advocacy campaigning, and compliance support. Our companies combined work with 1,500 plus clients, including companies, trade associations and non-governmental organizations, the Group is active in all major sectors of the economy, including healthcare and pharmaceuticals, financial services, energy, technology, telecoms and transportation.

Position Overview

We are seeking a highly organized and detail oriented Senior Associate, Accounts Payable to support AP operations across multiple member companies. This role is responsible for accurate invoice processing, vendor management, expense review, and AP related month end close activities. In addition, this position will assist with third party revenue recognition support and accrual preparation, ensuring financial accuracy across all entities.

The ideal candidate thrives in a fast paced, multi-entity environment, communicates clearly, and brings a strong operational mindset to accounting.

As a Senior Associate, you will:

Accounts Payable Processing:

• Process high volume invoices across multiple member companies with accuracy and proper coding.
• Review invoices for correct documentation, approvals, and compliance with company policies.
• Manage vendor statements, resolve discrepancies, and maintain strong vendor relationships.
• Prepare and process weekly and monthly payment runs (ACH, checks, wires).
• Maintain vendor records and support year end 1099 reporting.

Expense & Credit Card Management:

• Review employee expense reports for accuracy, policy compliance, and proper documentation.
• Assist with corporate credit card reconciliations and ensure timely receipt submission.

Month-End Close Support:

• Prepare AP related journal entries, including accruals for unbilled invoices and outstanding obligations.
• Review AP aging reports and follow up on open items.
• Reconcile AP subledgers to the general ledger for multiple entities.
• Assist with audit requests and provide supporting documentation as needed.

Member Company Support:

• Serve as the AP point of contact for assigned member companies.
• Provide guidance on AP processes, expense reporting processes, and documentation requirements.
• Help standardize AP procedures across entities to improve efficiency and consistency.
• Identify issues impacting financial accuracy and escalate when necessary.
• Perform other duties as assigned to achieve departmental and company-wide goals.

To be successful, you will need:

• 3–5+ years of Accounts Payable experience; multi entity experience strongly preferred
• Strong understanding of AP processes, accruals, and basic revenue related cost matching
• High attention to detail with strong organizational and time management skills
• Ability to work independently while supporting multiple stakeholders
• Strong communication skills and a customer service mindset
• Proficiency in Excel and general accounting software
• Proven ability to operate with integrity, ethics, and confidentiality
• Willingness and ability to meet and exceed established deadlines
• Dependability and reliability
• Ability to adjust to flexible work schedules
• “Can – Do” Attitude

We prefer that you have:

• Experience in professional services, consulting, or project‑based billing is a plus.

What We Offer:

• Generous PTO policy of 21 days per year for all full-time employees
• Competitive yearly bonus structure based on performance
• 401K plan with traditional and Roth options
• Medical/Dental/Vision coverage for employees and families with opportunity to enroll in HSA
• Opportunities to enroll in Flexible Spending accounts and Commuting accounts
• Company paid basic life insurance of $50,000, long term disability, and short-term disability coverage
• Company paid access to a wide range of health and well-being resources and services including telephonic counseling, legal advice, and other services

This role is open to other states in which we currently operate. The posted salary range applies to candidates based in Washington, DC. Compensation for candidates in other locations may vary based on geographic differentials.

Additional Information

While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to handle, feel, or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Public Policy Holding Company (PPHC) is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. PPHC does not discriminate based on disability, veteran status, or any other basis protected under federal, state or local laws.