Specialist, Talent & Outreach

Are you looking for a workplace filled with energy, laughter, and a true sense of purpose? Do you have a heart for serving others and a talent for making people smile? If so, Wesley Woods Senior Living could be the perfect fit for you! We're on the lookout for a compassionate and dedicated individual to join our incredible team. This isn’t just a job—it’s an opportunity to make a meaningful difference in the lives of our residents every day.Keep reading to learn more about this rewarding role and how you can be part of something truly special!Position SummaryUnder the direction of the Human Resources Director, the Talent & Outreach Specialist is responsible for full-cycle recruitment, promotion processing, onboarding administration, and talent outreach across all Wesley Woods Senior Living communities. This role manages end-to-end hiring and internal movement execution, including requisition intake, sourcing, interview coordination, salary calculations within established guidelines, offer preparation, onboarding system setup, and volunteer application processing.The Talent and Outreach Specialist also partners with the Marketing team on employer branding initiatives, supports community outreach efforts aligned with DEIB requirements, and ensures recruiting-related data, reports, and documentation are accurate, timely, and compliant. This role delivers a seamless and compliant candidate and new hire experience.Key ResponsibilitiesFull-Cycle RecruitmentManages the full recruitment lifecycle for assigned roles, from approved requisition through offer acceptance.Partners with hiring managers to understand staffing needs, role requirements, and qualifications.Posts positions internally and externally and manages sourcing, screening, and interview coordination.Coordinates interviews, reference checks, and pre-employment requirements.Serves as the primary point of contact for candidates throughout the hiring process.Salary Calculations & OffersPerforms salary calculations for new hires using established pay grades, ranges, and compensation guidelines.Prepares and issues offer letters based on approved compensation, titles, and terms.Supports offer discussions and acceptance within approved parameters.Promotions AdministrationProcesses approved internal promotions from initiation through completion.Posts promotional opportunities in accordance with internal posting requirements.Conducts salary calculations for promotions using established guidelines and approved ranges.Prepares and issues promotion offer letters based on approved titles, compensation, and effective dates.Coordinates promotion-related onboarding activities and system handoffs with People Operations Specialist & HR Manager.Serves as the primary administrative point of contact for managers and employees throughout the promotion process.Onboarding Process & HRIS SetupCollaborates with the HR team to ensure the onboarding process remains current, relevant, and compliant.Reviews and updates onboarding forms, materials, and content in Paycom and on Wesley Woods websites.Ensures new hires are set up accurately in Paycom, including assignment of new hire checklists.Submits requests for new hire email creation, system access, and equipment orders (computers, laptops, headsets, etc.). Coordinates timely setup for new employees or promotions.Certification & License VerificationVerifies required certifications and licenses for all new hires prior to start date.Enters certification and license information for new hires into Paycom for tracking purposes.Escalates expired, missing, or non-compliant credentials to People Operations for follow-up and enforcement.Volunteer Recruitment & ProcessingProcesses volunteer applications across Wesley Woods Senior Living communities in accordance with organizational guidelines.Coordinates volunteer screening, documentation collection, and onboarding requirements in partnership with People Operations and community leadership.Serves as the primary administrative point of contact for volunteer applicants.Ensures timely handoff of volunteer records and documentation to respective life enrichment team member.Community Outreach & Employer BrandingOversees external recruiting and outreach efforts aligned with Affirmative Action and workforce development goals.Maintains relationships with schools, colleges, universities, associations, and workforce partners.Represents Wesley Woods Senior Living at job fairs and recruiting events and organizes internal job fairs as needed.Partners with the Marketing team to support employer branding initiatives, recruitment marketing materials, and career site content.Recruiting Reporting & Affirmative Action SupportSubmits required recruiting-related reports, including new hire reports and time-to-hire reports.Maintains accurate recruiting data and metrics for internal and external reporting.Collaborates with the People Operations Manager to collect recruiting data for submission to the external Affirmative Action Plan vendor.Works with the external vendor to support development of the annual Affirmative Action Plan through accurate and timely data submission.Job Descriptions & Workforce DocumentationUpdates and revises job descriptions in collaboration with hiring managers and under approval of the Human Resources Director and Chief Operating Officer.Ensures approved job description updates are uploaded into Paycom.Maintains a tracking spreadsheet documenting job description update dates and version control.Professional StandardsUpholds the highest ethical and professional standards.Maintains confidentiality and exercises sound judgment in handling sensitive information.Additional SupportPerforms related responsibilities as required to support departmental and organizational needs.Required SkillsStrong knowledge of recruitment, onboarding, and HR operationsStrong organizational skills with attention to detail and follow-throughExcellent written, verbal, and interpersonal communication skillsAbility to manage confidential information with professionalism and discretionAbility to read, understand and interpret background and pre-employment medical exam resultsStrong customer service and relationship-building skillsAbility to manage multiple priorities in a fast-paced environmentProficiency with Microsoft Office, HRIS systems, and recruiting platformsAbility to exercise sound judgment and maintain professionalism in sensitive situationsMinimum QualificationsAssociate’s degree in Human Resources, Business Administration, Communications, or related field. Bachelor's degree preferred.Minimum of three (3) years of progressive experience in recruitment, talent acquisition, onboarding, or Human Resources preferred.Experience in healthcare, senior living, hospitality, or multi-site operations strongly preferred.Experience with HRIS, applicant tracking systems, and onboarding platforms. Experience using Paycom platform preferred.Experience supporting recruiting metrics, reporting, and compliance initiatives preferred Knowledge of employment practices, hiring processes, and recruitment compliance requirements preferred.Professional HR certification (SHRM or HRCI) preferred.Must have reliable transportation and a valid driver’s license.Must be able to travel to various communities throughout Georgia, attend off-site job fairs, and networking events as needed.The above statements are intended to generally describe the work being performed by people to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills, required of the personnel so classified.BenefitsWesley Woods Senior Living offers a comprehensive benefit plan to eligible team members to include health, dental vision, retirement benefits, short term disability, long term disability and paid time off.Conditions of EmploymentAll offers of employment with Wesley Woods are conditioned based upon completing and passing a background check, drug test, and participating in vaccine programs, including TB testing. The flu vaccine is required annually, or employee must have a medical and/or religious exemption.All job applicants applying for Wesley Woods Senior Living will undergo testing for the presence of illegal drugs as a condition of employment. Any applicant with a confirmed positive test will be denied employment. Applicants will be required to submit voluntarily to a specimen test at a laboratory chosen by Wesley Woods, and by signing a consent agreement will release Wesley Woods from liability. If the physician, official or lab personnel has reasonable suspicion to believe that the job-applicant has tampered with the specimen, the applicant will not be considered for employment. Wesley Woods will not discriminate against applicants for employment because of a past history of drug abuse. It is the current abuse of drugs, preventing employees from performing their jobs properly that will not be tolerated. Wesley Woods is a Drug Free Company. Individuals who have failed a pre-employment test may initiate another inquiry with the company after a period of not shorter than; six (6) months; but they must present themselves drug-free as demonstrated by urinalysis or other tests selected by WWSL.About Wesley WoodsWesley Woods Senior Living is a related ministry with the North Georgia Conference of the United Methodist Church providing housing and services to older adults in the North Georgia area. Wesley Woods Senior Living is rooted in Judeo-Christian values believing that aging has a fulfilling purpose in life and that faith development is lifelong.Read more about Wesley Woods Senior Living at / AA StatementWesley Woods does not discriminate in employment on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran/Reserve/National Guard status. #J-18808-Ljbffr Wesley Woods Senior Living