Analysis Clerk

DEPARTMENT: HEALTH INFORMATION MANAGEMENT

FACILITY: Tift Regional Medical Center

WORK TYPE: Full Time


SHIFT: Daytime

SUMMARY:


Under the supervision of the Supervisor of Health Information Management, the Analysis Clerk is responsible for analysis of discharge records and assignment of deficiencies for appropriate physician.

RESPONSIBILITIES:

* Provides services to Medical Record personnel, physicians, PA's, and other hospital personnel.
* Selects appropriate assignments for analysis from work queue.
* Reviews each record for missing documents, missing signatures or missing text according to procedure. Correctly identifies missing elements.
* Assigns deficiencies to physician(s) according to procedure with linking signature deficiencies for COLD fed documents to correct physician.
* Correctly identifies when dictation has not been done and assigns to correct physician.
* Maintains analysis turnaround within required time.
* Works re-analysis queue daily to ensure deficiencies are completed.
* Keeps abreast of pertinent federal, and state regulations and laws and Tift Regional Health System, Inc. ("TRHS") policies as they presently exist and as they change or are modified.
* Understands and adheres to: TRHS' compliance standards as they appear in TRHS's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy; and HIPAA and TRHS policies regarding privacy and security of protected health information.
* Demonstrates the ability to perform tasks that meet the age-specific requirements of the persons, patients, vendors, and staff that the employee is charged to interact with as required by the position.
* Offers suggestions on ways to improve operations of department and reduce costs.
* Attends all mandatory education programs.
* Improves self-knowledge through voluntarily attending continuing education/certification classes.
* Maintains required competency levels as identified in written exams, skills checklists, skills labs, annual safety and health requirements as well as service excellence education hours requirements.
* Cross-trains in order to better assist co-workers and to provide maximum efficiency in the department.
* Volunteers/participates on hospital committees, functions, and department projects.
* Manages resources effectively.
* Reports equipment in need of repair in order to extend life of equipment and removes malfunctioning equipment out of service with timely reporting to the appropriate personnel.
* Makes good use of time so as to not create needless overtime.
* Works Waiting on Clinic note queue.
* Works with Coders and assigned deficiencies requested.
* Works authentication reports weekly.
* Completes chart audits and enters findings into Verge.


EDUCATION:

* High School Diploma or Equivalent

Southwell/Tift Regional Health System, Inc. is an Equal Opportunity Employer.