Manager of the Executive Directors Office

Manager of the Executive Director's Office

Penn Center - Denver, CO 80203

Overview

Salary Range $96,000.00 - $119,000.00 Salary Level Management Position Type Full Time Job Shift Day

Manager of Executive Director's Office

Summary of Job Responsibilities

Reporting to the Executive Director for PERA, this position manages and provides guidance in developing, recommending, implementing, and maintaining the policies, practices, and objectives of Office of the Executive Director and the Executive Administrative Team. This position is responsible for assisting the Chief Executive Officer/Executive Director (CEO) and Deputy Executive Director (DED) in a broad range of activities, which includes execution of administrative details, exercising frequent independent judgment, discretion, and initiative within agreed upon limits. In addition, this position delivers high-level communication and maintains relationships with the PERA executive team, staff, Trustees, membership, leadership of stakeholder organizations, business community members, and other constituents. This position also supervises the Executive Assistant and Executive Assistant Manager and serves as a leader and coordinator for executive assistants and other administrative support staff to ensure consistent, high-quality administrative support across the organization.

Ideal Candidate

The ideal candidate is a highly professional, strategic, service and detail oriented executive assistant with exceptional organizational, communication, and leadership skills. This individual thrives prioritizing multiple projects/assignments in a fast-paced environment, exercises sound judgment with a high degree of discretion and confidentiality and demonstrates the ability to anticipate needs and proactively resolve issues before they arise. The ideal candidate is an effective relationship-builder who can interact confidently while maintaining composure, professionalism and attention to detail.

Essential Duties and Responsibilities

Employees are held accountable for all duties of the job. Individuals must be able to perform these duties with or without reasonable accommodations.

• Manages the Executive Office, ensures compliance with, rules and regulations, and PERA policy, ensuring that the CEO and DED are in compliance

• Provides administrative support to the CEO and DED

• Supervises the Executive Assistant Manager and Executive Assistant positions, providing leadership, staff development opportunities and guidance that result in consistent executive support across the Executive Office.

• Exercises a wide latitude of independent judgment with regard to appropriate handling of issues, occurrences, or instances that may or may not require action from the CEO

• Coordinates day-to day schedules and activities of the CEO and DED, and coordinates with the Executive Team, other executive assistants and administrative support staff to ensure seamless support across the organization

• Manages communication planning, maintains the CEO's and DED's calendars including the scheduling of meetings, appointments, making travel arrangements, receiving visitors, and taking telephone calls and emails.

• Coordinates meetings and speaking engagements, which include briefing documents

• Prepares confidential correspondence and maintains classified files

• Responds to correspondence on behalf of the CEO within agreed upon limits

• Assists in the monitoring of designated budgets and expenditure reporting

• Coordinates with the Board Liaison for any Board materials prepared by the CEO or DED

• Attends Board meetings and ensures the availability of the Executive Assistant and Executive Assistant Manager to support Board meetings as requested by the Board Liaison

• Attends other meetings as requested by the CEO or DED to maintain minutes and coordinate activities/actions required from meetings

• Reviews and ensures all documentation and correspondence is for the CEO or DED's signature is grammatically correct and appropriately formatted.

• Tracks CEO stakeholder engagement activities and compiles data as needed to assist with the CEO's self-evaluation and performance evaluation processes

• Assists the Board Liaison as needed with the Board meetings and annual strategic planning session logistics.

• Maintains regular and prompt attendance in the workplace

• Carries out other duties as assigned

Job Qualifications

• High school diploma; Bachelors degree preferred

• Ten years overall work experience with at least five years executive level administrative experience

• Effective oral and written communication skills with excellent writing skills

• Excellent interpersonal, organizational, analytical, and problem-solving skills

• Excellent PC skills using software packages such as Word, Excel, Outlook, PowerPoint, travel management, and budgeting software

• Ability to manage, meet multiple deadlines, organize, prioritize, and work with minimal supervision

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Standard office environment with frequent telephone communication, computer operation, and other office productivity machinery, such as a copy and printer machine.

• Occasional moving and positioning supplies in excess of 20 pounds

• All employees are expected to present themselves in a professional manner in alignment with the financial services industry

• Ability to sit for prolonged periods of time

• Ability to operate standard PC equipment

• Ability to manage frequent deadlines and tight schedules

• Occasional overnight travel, both in Colorado and out of state.

Hybrid Work Option

• Opportunity to work from home one day per week. Eligibility dependent upon factors detailed in PERA's Work from Home Policy and must remain flexible with respect to which days remote work will occur and may occasionally have to forgo work at home to meet Executive Office needs.

Qualifications

Interested candidates complete the employment application online at Please have copies of your resume and cover letter available to upload.

Job Description Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of an employee. Duties, responsibilities, and activities may change or be assigned with or without notice.

Unfortunately, at this time, PERA cannot consider candidates that require sponsorship (now or in the future), or are located outside of the US.

All Colorado PERA employees are subject to PERA's Ethics Policy and some employees are subject to the Personal Trading Policy. These policies include restrictions on outside business activities and employment and have certain requirements on personal trading. You may request copies of these policies from PERA's talent acquisition team and any questions can be answered by PERA's Investment Administration team.

Why Work at PERA

Colorado PERA offers more than a traditional pension career. We are a mission-driven organization with a growing focus on technology and modernization. Employees have the opportunity to do meaningful work with a real impact on over 700,000 members. From enhancing digital tools and member experiences to supporting major enterprise initiatives, employees are part of meaningful, future-focused work that blends public service with innovation. We take pride in our inclusive culture, career development opportunities, and our consistent recognition as a Top Workplace based on employee feedback. PERA is a place to connect, contribute, and be part of something bigger.

A Culture That Cares

At PERA, leveraging employee strengths and supporting strong engagement are the foundations of our culture. Employees are encouraged to grow through development opportunities and internal career movement, while also being part of an organization where people feel respected, informed, and included. Collaboration is encouraged across teams, allowing employees to learn from one another and contribute in ways that maximize their unique skills. We strive to foster an environment where employees can do their best work and feel supported by the people around them.

An Employer that Invests in You

PERA invests in our employees in ways that matter; from comprehensive benefits and generous paid time-off to thoughtful everyday amenities that enhance the office experience. Employees are encouraged to continue learning through training