Financial Specialist Assistant - HR & Payroll

Payroll Coordinator / Business Office Assistant

Aspire Physical Recovery Center at Cahaba River, competitive pay (based on experience).

Full-time, Monday–Friday, long-term care & rehabilitation.

Join the Team Behind the Team

At Aspire Physical Recovery Center at Cahaba River, every employee plays an important role in delivering exceptional care—and it all starts with making sure our team is supported.

We're looking for a detail-oriented, organized Payroll Coordinator / Business Office Assistant who enjoys working with numbers, solving problems, and providing excellent customer service. If you take pride in accuracy, confidentiality, and helping employees, we'd love to meet you.

The Good Stuff — At a Glance

Monday–Friday schedule

Stable healthcare environment

Team-oriented workplace

Opportunity for professional growth

Meaningful work supporting the caregivers who serve our residents

Start this week – fast hiring process

Position Overview

This position is responsible for coordinating payroll activities while assisting with business office operations and employee onboarding. Payroll is the primary focus of this role, ensuring employees are paid accurately and on time while maintaining compliance with company policies and payroll procedures.

Primary Responsibilities

Payroll Administration

• Process payroll accurately and on schedule
• Review timecards for accuracy and resolve payroll discrepancies
• Audit employee timekeeping records
• Maintain payroll records and employee files
• Assist employees with payroll questions and timekeeping issues
• Ensure payroll compliance with company policies and applicable regulations
• Prepare payroll reports and maintain strict confidentiality of employee information

Business Office Support

• Support daily business office operations
• Answer phones and greet visitors professionally
• Assist with filing, record maintenance, and administrative duties
• Maintain organized payroll and personnel records

Human Resources & Onboarding

• Assist new employees through the onboarding process
• Complete new hire paperwork, including I-9s, E-Verify, payroll setup, and pre-employment requirements
• Maintain personnel files and employment records
• Assist with benefit enrollment information
• Support employment verifications, Workers' Compensation reporting, OSHA logs, and leave tracking

Qualifications

Required

• High school diploma or equivalent
• Three (3) to five (5) years of payroll, bookkeeping, accounting, or related experience
• Strong understanding of payroll processes and general accounting principles
• Excellent attention to detail and organizational skills
• Strong mathematical aptitude
• Excellent communication and customer service skills
• Ability to maintain strict confidentiality
• Proficiency with Microsoft Office, including Excel

Preferred

• Associate degree (2-year degree) in Business, Accounting, Human Resources, or a related field preferred
• Healthcare or long-term care experience preferred
• Experience with payroll software, HRIS systems, and electronic timekeeping systems

Benefits

• Competitive pay
• Blue Cross Blue Shield Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k) with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Employee Referral Bonus Program
• Professional Growth Opportunities

Why Aspire Cahaba?

At Aspire Cahaba, you'll become part of a supportive team where your work directly impacts employees and the residents they care for. Behind every successful payroll is someone who values accuracy, integrity, and service—and we're looking for that person to join our team.

"Our Family Caring For Yours"

Equal Opportunity Employer

Aspire Physical Recovery Center at Cahaba River is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, gender identity, age, marital status, veteran status, disability, or any other status protected by applicable federal, state, or local law.

Apply today and put your payroll expertise to work for a team that's making a difference every day.