Administrative Support Specialist

Job Description

Job Description

CARPE DIEM COUNSELING is seeking an organized and dependable Administrative Support Specialist to assist with day-to-day administrative operations. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple tasks while maintaining professionalism and confidentiality.

Key Responsibilities

• Provide administrative support to staff and management.
• Answer phone calls, respond to inquiries, and direct messages appropriately.
• Schedule appointments and maintain calendars.
• Organize and maintain electronic and physical records.
• Prepare documents, correspondence, and reports.
• Enter and update information accurately in company systems.
• Assist with client communications and routine administrative requests.
• Coordinate office tasks and support daily operations.
• Maintain confidentiality of client and company information.

Qualifications

• High school diploma or equivalent required.
• Previous administrative or customer service experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Proficiency with computers, email, and standard office applications.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional and courteous approach when interacting with clients.

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