Senior Scheduling & Fleet Planning Coordinator

At Planes, everything starts with culture. Our TEAM culture is part of our DNA: it's evident in how we speak, in the choices we make, and in how we interact with our customers and with each other. We prioritize our culture because we know it's what makes us different - and it's what drives us to grow, and evolve, together. Planes Employee Benefits Our team members are our most valuable resources. That's why we offer full-time employees top-notch benefits. Medical, Dental, and Vision Planes offers competitive medical, dental, and vision plans to all our full-time employees. 401K We help our employees save for their retirement by offering a 401k. Paid Time Off All of our employees are eligible for paid time off. Holidays Full-time employees are eligible for up to 8 paid holidays a year. Join Our Team We\'re always moving, which means we\'re always looking for talented team members to help drive our company forward. More than half of our employees have been with Planes for at least a decade, and we’ve been named a Top Workplace by The Cincinnati Enquirer since 2014. Service Crew Being part of the Planes service team means more than just moving boxes: our team members make memorable moments and create meaningful customer experiences every day. Check out available positions for drivers, crew members, warehouse staff, and seasonal help. Be a part of the team that plans and coordinates critical moments in the life of a person or business. Whether you’re interested in sales and marketing, operations, customer service, or claims and billing, we’ve got opportunities that will help you make an impact. Planes is a great company to work for. The content below is provided for formatting purposes and should not be considered part of the official job description. Location: Columbus, OH Job Id: 572 # of Openings: 1 Location : Columbus, OH Job Type : Full-time Schedule : 45–50 hours per week | Operations run 7 days per week Pay : $62,000–$72,000 annually About the Role The Senior Scheduling & Fleet Planning Coordinator is responsible for building, validating, and governing schedules for a large, multi-team workforce and fleet operating seven days a week. This role owns schedule accuracy and stability once released and plays a critical role in preventing avoidable disruptions to operations. This is not a reactive dispatcher role. It is a planning, control, and change-management position that requires experience, precision, and confidence enforcing standards in a fast-paced environment. Candidates who prefer reactive, last-minute problem solving without structured control will not be successful in this role. Key Responsibilities Scheduling & Planning Ownership: Build and finalize daily, weekly, and forward-looking schedules for crews, drivers, and equipment across a 7-day operation Ensure all schedules are complete, accurate, and fully validated prior to release Own the schedule lock process; post-release changes must be rare, documented, justified, and approved Eliminate duplicate assignments, incorrect equipment placement, and misaligned crew staffing Workforce Availability Management: Verify crew availability, approved PTO, medical appointments, and known conflicts before scheduling Maintain the single source of truth for personnel availability Ensure no crew member is scheduled without confirmed availability Enforce advance communication requirements with crews and Incident Commanders Fleet & Asset Planning: Confirm truck configuration, trailer readiness, and day cab vs. sleeper requirements before placement Prevent scheduling of unavailable, unverified, or non-operational assets Coordinate with fleet and operations teams to align assets with workload demand Anticipate downstream operational impacts before executing schedule changes Utilize pre-identified backup personnel based on skills and access levels Minimize cross-team reshuffling caused by call-offs or asset issues Support planning for jobs with specialized access requirements Audit, Governance & Documentation: Maintain a structured change log documenting what changed, why, when, and by whom Identify recurring issues and escalate proactively to leadership Support root cause corrective actions and follow-through Communication & Change Control: Communicate schedules and approved changes clearly and through designated channels Ensure all affected stakeholders are notified before shifts begin No undocumented or informal schedule swaps What We’re Looking For Exceptional attention to detail and accuracy Proven ability to manage complex schedules in a 7-day operation High energy, resilience, and comfort working in a role that requires firmness and tough conversations Strong planning, organization, and prioritization skills Confidence enforcing standards and managing change Clear and professional written and verbal communication Strong sense of ownership and accountability Experience & Qualifications Experience scheduling large crews, fleets, or multi-team operations Background in logistics, workforce planning, dispatch, or operations coordination Track record of reducing errors through structured planning and validation Strong proficiency with scheduling systems, spreadsheets, and operational tracking tools Ability to work extended hours as needed to support a 7-day operation Performance Expectations High first-pass schedule accuracy Effective containment of call-off and equipment-related disruptions Full compliance with availability and asset verification requirements Timely, clear, and accurate schedule communication Benefits Include Competitive salary, $62,000–$72,000 annually Health, dental and vision insurance with HSA option and company contribution 401(k) with company match Paid time off, sick time and holidays Employee Assistance Program About the Company Planes is a global company with local values. What started with a single truck in 1921 in Cincinnati, Ohio has grown into a third‑generation, family‑owned business. Our mission is simple: help people and organizations move forward with confidence—whether that means moving a family across town or solving complex supply chain challenges. Planes is an equal opportunity employer. The company complies with all applicable federal, state, and local laws regarding hiring and employment practices. Transparency in Coverage Rule: This link leads to the machine readable files that are made available in response to the federal Transparency in Coverage Rule and includes negotiated service rates and out-of-network allowed amounts between health plans and healthcare providers. The machine-readable files are formatted to allow researchers, regulators, and application developers to more easily access and analyze data. EEO: Planes is an equal employment opportunity employer. The company’s policy is not to discriminate against any applicant or employee based on race, color, sex, religion, national origin, age, disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. The company also prohibits harassment of applicants or employees based on any other protected categories. It is also the company’s policy to comply with all applicable federal, state, and local laws respecting consideration of unemployment status in making hiring decisions. #J-18808-Ljbffr Planes