Senior Disbursements Representative | Hybrid - Schaumburg, IL

Senior Disbursements Representative

The Senior Disbursements Representative is responsible for independently supporting high-volume disbursement operations, including invoice processing, payment cycles, reconciliations, exception resolution, vendor and business partner inquiries, and month-end activities. The position analyzes payment, invoice, vendor, and system data to identify and resolve discrepancies and supports accurate, timely, and compliant processing. This role requires strong knowledge of Accounts Payable and Accounts Receivable practices, sound judgment, effective prioritization of competing deadlines, adherence to company policies and Sarbanes-Oxley controls, and the ability to identify opportunities for process improvement while supporting business partners and department leadership.

Principal Duties And Responsibilities

• Perform senior-level electronic and non-electronic invoicing activities, including manual invoice entry, voucher loads, clearing PO match exceptions, working OCR error queues, processing refund checks, monitoring and resolving unused credits, and updating department procedure manuals
• Analyze, reconcile and validate large data sets using Microsoft Excel, including payment files, invoice data, vendor data and system reports; identify duplicates, exceptions and discrepancies and independently determine appropriate resolution
• Independently perform payment and account reconciliations, research variances, identify root causes, and ensure discrepancies are resolved accurately and in a timely manner
• Assist with day-to-day operations as needed
• Perform month-end activities related to Accounts Payable and Accounts Receivable
• Perform payment cycle processing for both Accounts Payable and ceExpense
• Investigate and respond to inquiries from vendors and business partners
• Identify productivity barriers, analyze processes, and recommend improvements that enhance individual and team effectiveness
• Monitor and enforce adherence to established corporate policies and procedures relating to all areas of responsibility and ensure all service-level agreements are met
• Independently prioritize and complete assigned work while consistently meeting established deadlines and service-level requirements
• Exercise sound judgment to independently research and resolve departmental issues, escalating matters when appropriate
• Review ceExpense and ceCard activity for compliance with Travel and Expense and Procurement Card policies
• Act as a representative for the Disbursements department on various special projects, as required
• Perform Accounts Receivable billing and payment application
• This position is expected to work onsite in our Schaumburg office at least one day per week, generally on Wednesdays, with additional onsite attendance required based on business needs, including certain month-end activities

Qualifications

Education and Experience: Minimum

• High school diploma
• 3+ years of Accounts Payable experience in a high-volume, fast-paced processing environment
• Demonstrated ability to independently manage AP processing activities with minimal supervision
• Advanced working proficiency in Microsoft Excel required, including PivotTables, XLOOKUP/VLOOKUP, filtering and sorting large data sets, identifying duplicates, reconciling data between multiple sources, and using formulas to identify exceptions and discrepancies
• Experience reviewing payment and invoice data for accuracy, completeness, duplicates and exceptions
• Strong understanding of core Accounts Payable concepts, including invoice processing, payment processing, PO and non-PO invoices, vendor accounts, credits, payment exceptions and month-end activities
• Ability to organize and prioritize multiple competing responsibilities while meeting established deadlines and service-level requirements
• Experience working in an electronic AP processing environment
• Experience preparing, validating and reconciling files for ERP system uploads, including identifying and correcting data formatting and validation errors

Education and Experience: Preferred

• Experience with PeopleSoft Financials
• Experience supporting month-end Accounts Payable close activities

Knowledge, Skills, Abilities, And Competencies

• Demonstrates a high standard of personal performance and takes ownership and accountability for the accuracy and completeness of work product
• Demonstrated attention to detail and ability to independently research and resolve discrepancies
• Demonstrated experience independently performing payment and account reconciliations, researching variances, identifying root causes and resolving discrepancies accurately and in a timely manner
• Independently manages multiple concurrent AP responsibilities, including time-sensitive payment processing, exception resolution, vendor inquiries, reconciliations and scheduled processing deadlines, while appropriately reprioritizing work as business needs change
• Proactively identifies, investigates and resolves problems quickly and completely, escalating only when appropriate
• Adapts readily to multiple demands, shifting priorities, and change
• Carefully and consistently reviews work to detect errors, oversights, or omissions
• Communicates clearly, professionally, and concisely, both verbally and in writing
• Builds effective working relationships and proactively assists coworkers in addressing questions and concerns
• Excellent teamwork, communication and customer service skills for dealing with peers, staff, schools and vendors

What we offer*

• Salary Range between $18.63 and $36.06 per year
• Paid time off
• Paid sick leave
• Paid holidays
• Comprehensive medical, pharmaceutical, dental, and vision benefits
• Health savings and flexible spending accounts
• 401(k) savings plan with company match
• Employee Stock Purchase Plan (ESPP)
• Company paid life insurance and disability insurance - subject to eligibility
• Company paid tuition assistance -- subject to eligibility and approval
• Employee Assistance Program (EAP)
• Prenatal and adoption assistance
• Additional ancillary programs are available upon benefit enrollment eligibility

*Most benefits apply to full-time employees. Some benefits apply to part-time employees as well. Benefits may vary by location and position and are subject to change at any time. Ask your recruiter for full details and information about eligible dependents.

Equal Opportunity Employer

Perdoceo Education Corporation is committed to a policy of equal employment opportunity and considers all persons without regard to age, color, disability, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by applicable federal, state or local law.

Perdoceo Education Corporation