Assistant Program Director

Description


ASSISTANT PROGRAM DIRECTOR


JOB DESCRIPTION


Colonial Management Group, LP


Employee Name: Reports to: Program Director Job Code: TC19


Department: Corporate FLSA: Exempt Direct Reports: 0


Job Summary:


The Assistant Program Director supports the Program Director in the daily management and operations of the center. This role helps ensure that programs run efficiently, remain compliant with regulatory standards, and operate within budgetary guidelines. The Assistant Program Director works closely with staff to maintain high-quality services while supporting the overall financial health and operational effectiveness of the organization.


Essential Functions:

• Assist the Program Director with day-to-day management and operational tasks of the center.
• Support the planning, coordination, and oversight of program activities and services.
• Ensure compliance with all applicable regulatory bodies, licensing requirements, and organizational policies and procedures.
• Monitor program operations to ensure adherence to quality and safety standards.
• Assist with staff supervision, scheduling, and performance support as directed by the Program Director.
• Support financial management by monitoring program expenses and helping maintain cost-effective operations.
• Contribute to the overall profitability and sustainability of the center by assisting with budgeting and expense management.
• Help maintain accurate program documentation, reports, and records.
• Communicate effectively with staff, leadership, and external stakeholders as needed.
• Participate in meetings, audits, and program evaluations as required.
• Responsible for accurate daily accounting of all cash transactions (including deposits) and daily accounting of medication inventory at the clinic.
• Keep Colonial Management Group, LP informed, through the Regional Director, of any significant events or regulatory issues which may occur.
• Make timely recommendations to address any regulatory concerns or significant issues that occur within the clinic.
• Establish and maintain positive working relationships with local, state and federal authorities as necessary.
• Achieve a three-year accreditation award from recognized accrediting bodies through daily application and conformance with national accreditation standards.
• Prepare and submit annual, quarterly, monthly, weekly and daily reports as requested and required.
• Ensures that all patients and staff have completed all intake, admission, discharge and aftercare paperwork.
• Develop patient group session schedule for counseling staff to further strengthen the patient's bond with the clinic.
• Ensures proper training and development for all clinic staff and contract labor.
• Ensures patient progress is accurately documented by staff in all patient charts.
• Identifies any clinic needs and works to address those needs.
• Reports abuse maltreatment and patient grievances to Regional Director and CCO.
• Educates patients in all aspects of treatment, corresponding health issues and steps to recovery.
• Assists in monitoring all patient activities on center premises.
• Actively participates in community relations activities.
• Ensures that staff members have a clear understanding of Colonial Management Group, LP's policies and procedures.
• Ensures staff compliance with 42 CFR Part 2 and 45 CFR Parts 160 & 164.
• Responsible for obtaining and maintaining proper licensure and/or certification according to specific state requirements.
• Actively participates in CARF conformance and the state audit process.
• Conducts treatment team and staff meetings on a regular basis.
• Acts always in the best interest of the program and company; honors, supports and protects the proprietary rights of the company.
• Responsible for reporting all incidents at the clinic level to the Regional Director, Zone Director, Director of Human Resources and the Corporate Compliance Officer.
• Holds the first interaction with all legal documents and is responsible for ensuring that they are handled according to policy.
• Complete all staff and contract employee's annual performance reviews in a timely manner
• Ensure completion of Stakeholder Surveys at the clinic level
• Responsible for all end of year data gathering efforts

Other Responsibilities:

• Minnesota Staff Only: Responsible for completing Freedom From Chemical Use Form.
• Third party billing clinics only: cross-train all clinic staff on deductible conversion and all third party billing requirements.

Supervisory Responsibilities:


(Scope of the person's authority, including a list of jobs that report to this job).


All clinic staff members and all contract labor in the region.


Essential Qualifications:


(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).


Education/Licensure/Certification: Education, Licensure and/or Certification needed per individual state requirements (Program Director)


Required Knowledge: Knowledge of Methadone, general counseling practices, Federal Confidentiality Law, HIPAA & ethics. Must be computer literate and have basic knowledge of all Microsoft products.


Experience Required: Minimum of four (4) years of experience in one or more of the following fields: substance abuse, psychology, sociology, counseling or another related field. Multi-unit healthcare experience preferred.


Skill and Ability: Must possess excellent interpersonal and communication skills, be able to multitask, prioritize workload


Job or State Requirements

Bachelor's Degree Preferred, MAT experience Preferred; Minimum of four (4) years of experience in one or more of the following fields: substance abuse, psychology, sociology, counseling or another related field. Multi-unit healthcare experience preferred.