Purchasing Associate/Buyer

Job Description

Job Description

Expertise and Functions

• Execute the end-to-end procurement process from Purchase Requisition (PR) through Purchase Order (PO) closeout
• Collaborate with Supply Chain, Program Management, Contracts, Finance, Property Management, and vendors to procure materials, equipment, and services that support company operations and customer requirements
• Perform sourcing activities, evaluate suppliers, issue purchase orders, expedite deliveries, resolve procurement issues, and ensure compliance with company policies and applicable contractual requirements
• Manage complete Procure-to-Pay (P2P) process from receipt of approved Purchase Requisitions through Purchase Order closeout
• Review purchase requisitions for completeness, accuracy, funding, approvals, and compliance with company procurement policies
• Source materials, equipment, and services by soliciting competitive quotations and identifying qualified suppliers
• Research, evaluate, qualify, and onboard new vendors based on quality, capability, pricing, delivery performance, financial stability, and regulatory compliance
• Maintain approved supplier records and vendor documentation
• Collaborate with Supply Chain, Contracts, Property Management, Data Management, Program Managers, and internal customers to define procurement requirements
• Prepare, issue, revise, and administer purchase orders using the company's ERP procurement system
• Negotiate pricing, delivery schedules, and commercial terms within delegated procurement authority
• Monitor supplier performance and expedite purchase orders to ensure on-time delivery
• Resolve supplier issues involving pricing discrepancies, quality concerns, delivery delays, invoice exceptions, returns, warranty claims, and corrective actions
• Coordinate closely with Receiving, Property Management, and Accounts Payable to ensure timely receipt, inspection, payment, and closeout of procurement actions
• Maintain accurate procurement records, supplier files, purchase order status reports, and procurement metrics
• Ensure procurement actions comply with company policies, customer requirements, FAR/DFARS requirements (when applicable), and ethical purchasing standards
• Manage appropriate terms and condition flow downs
• Support supplier performance evaluations and continuous improvement initiatives
• Identify opportunities for cost savings, supplier consolidation, process improvements, and buyer efficiencies
• Other duties as assigned

Requirements

• Associate’s Degree in Business, Logistics, or related field required
• Bachelor’s Degree preferred

Experience:

• 4+ years of experience in similar or related field required
• Proficiency in Microsoft Office applications, including Outlook, Planner, Word, PowerPoint, SharePoint, Teams, and Excel required
• Proficiency in Adobe Editor preferred
• Ability to file, and keep records and documentation
• Effectively work with others in the company who are in other geographic regions
• Communicate with keyholders and the requester / Project Manager with updates on the order status of purchase orders and modifications sent
• Ability to learn and understand Government policies and procedures for purchasing and activities
• Ability to multitask and prioritize during surges
• Attention to detail is a must

Security:

• Must be a US citizen
• Ability to obtain a security clearance required

Physical Requirements:

• Able to occasionally reach with hands and arms
• Prolonged periods of computer screen use, while sitting or standing at a desk
• Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
• Able to safely lift and carry up to 20 pounds at a time

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources

Salary:

The projected salary range for this position is $40,000-$55,000. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.