Bids and Proposals Coordinator

About Code Green Response

Code Green Response's mission is simple: provide emergency responders with the tools they need to help communities recover after natural disasters. CGR provides rapidly deployable workforce housing, mobile offices, power, sanitation services, transportation assets, and related operational support for utilities, government agencies, contractors, and large scale projects.

CGR is redefining how temporary basecamps are powered through next generation solar and battery technology. From our manufacturing facility in Madison, Georgia, we incorporate solar panels and mobile battery systems directly into our core response units, helping reduce fuel dependence, noise, and logistical demands in the field.

As our company expands, we are building out our Florida operations in Lake City and looking for a capable proposal professional to help us pursue more opportunities across Florida and the Southeast.

Position Summary

CGR is seeking an organized, detail driven professional to coordinate and drive the production of bids, RFP responses, and proposals. The Bids and Proposals Coordinator will manage proposal schedules, review solicitation requirements, coordinate input from across the company, draft and refine proposal content, and help ensure every submission is complete, compliant, and delivered on time. This is an in-office position based at CGR's Lake City, Florida location. Regular in person presence is required.

Key Responsibilities

• Monitor procurement portals, utility solicitations, government notices, and other sources for relevant opportunities and bring qualified pursuits to leadership for consideration.

• Maintain the company bid calendar, including submission deadlines, question periods, conferences, addenda, and required milestones.

• Review RFPs, RFIs, bid documents, and other solicitations and prepare concise summaries of requirements, deadlines, risks, and recommended next steps.

• Create and maintain compliance checklists or matrices to ensure solicitation requirements are fully addressed.

• Draft and edit proposal narratives, technical approaches, capability statements, past performance summaries, resumes, and other submission materials.

• Coordinate proposal inputs from operations, administration, subcontractors, vendors, and leadership and track each contribution through completion.

• Maintain clear document control, version tracking, and organized final submission files for each pursuit.

• Review proposal packages for completeness, consistency, formatting, and compliance before submission.

• Maintain a library of current, reusable proposal content, company qualifications, past performance information, and supporting documentation.

• Support vendor registrations, certifications, and procurement portal requirements.

• Use modern AI and productivity tools to improve research, drafting, organization, and proposal quality while independently verifying accuracy.

What We Are Looking For

• Excellent writing and editing skills

• Strong attention to detail and ability to follow complex instructions precisely

• Ability to manage several concurrent deadlines under pressure

• Strong organization and document management skills

• Ability to work independently and coordinate contributors who may not report directly to you

• Sound judgment about what information matters and when additional clarification is needed

• Professional maturity, discretion, and strong communication skills

• Comfort working in a growing company where processes are still being developed

Qualifications

• Bachelor's degree preferred, or equivalent relevant professional experience

• At least two years of experience in proposal development, RFP response, procurement, contracts, grants, technical writing, or a related field

• Familiarity with SAM.gov and state or local procurement portals preferred

• Experience with Florida procurement systems, including MyFloridaMarketPlace and the Vendor Bid System, is a plus

• Experience supporting government, utility, infrastructure, emergency management, or construction contracting preferred

• Strong proficiency with Microsoft Office and modern productivity tools

• Regular in person presence at CGR's Lake City office is required. Some flexibility available to accommodate shifting deadlines.

• Ability to occasionally work outside normal business hours when time sensitive proposal deadlines require it

Compensation and Benefits

The anticipated salary range for this position is $65,000 to $75,000 annually , depending on experience and qualifications. Benefits include paid leave, health insurance, dental insurance, vision insurance, and life insurance.

Growth Opportunity

This role is expected to grow with CGR. Strong performers may take on increasing responsibility for proposal management, capture support, strategic pursuits, and larger contracting opportunities as the company expands.

Equal Opportunity Employer

Code Green Response is committed to building a team with a wide range of backgrounds, experiences, and perspectives. We are an equal opportunity employer and consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law.