Accounting Technician Part -Time

Accounting Technician

Under general supervision, the Part-Time Accounting Technician provides essential clerical and financial assistance to the Deputy General Manager and the Management Analyst. Must be punctual, dependable individual with a keen eye for detail to manage accounts payable, process bank deposits, and deliver high-quality administrative support. The ideal candidate will be a proactive multi-tasker dedicated to maintaining organizational efficiency and accuracy across all District operations.

Financial Processing:

• Prepare and process bank deposits.
• Reconcile petty cash.
• Process accounts payable by verifying totals on forms, requisitions, or bills and printing checks for payment.
• Track and maintain purchase orders.

Clerical Support:

• Sort and distribute incoming mail; prepare outgoing mail.
• Provide basic clerical support for supervisory and managerial staff.
• Copy, scan, and distribute documents.

Records Management:

• Establish and maintain files for department memos, correspondence, contracts, and agreements.
• Maintain accurate District records and ensure strict confidentiality with sensitive information.
• Sort, check, and file basic records.

Office Operations:

• Order and maintain office supplies.
• Perform other related work as necessary.
• Answer phones professionally and direct calls to the appropriate personnel.
• Provide exceptional customer service to the public by answering questions and inquiries as needed.

Qualifications:

Technical Skills:

• Must be proficient in Microsoft Excel and demonstrate the ability to learn and use new computer software.

Professionalism:

• Proven track record of dependability and high attention to detail.

Attention to Detail:

• High level of accuracy and a strong commitment to precision are essential.

Organizational Skills:

• Must be highly organized and capable of managing multiple tasks efficiently.

Accounting Knowledge:

• Familiarity with basic bookkeeping and standard accounting principles and procedures, government accounting a plus.

Professionalism:

• Proven ability to be punctual, dependable, and maintain confidentiality.

Bilingual Skills:

• Ability to speak, read, and write fluently would be considered a plus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Education and/or Experience:

• High school diploma or general education degree (GED), and six or more months of accounting support experience, preferably involving public contract work. Associate degree or relevant certification is a plus. Hands on experience with spreadsheets and financial reports. Competency in Microsoft Office, databases, and accounting software. Data entry and word processing skills.

Language Skills:

• Ability to read and interpret documents such as safety rules, operating and maintaining instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills:

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Aptitude for numbers.

Reasoning Ability:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations:

• Driver's License & Insurance: A valid California Driver's License or California Identification Card (or a School ID if applicable). Proof of valid vehicular insurance. (if applicable)
• First Aide/CPR Certification: Current First Aid/CPR certification for infants, Children, and Adults is required. If you don't currently hold this certification, you must obtain it within 60 days of the hire date.

Physical Demands:

• Use your hands: This includes handling, feeling, and manipulating objects, along with reaching, use of hands and fingers, and arms.
• Maintain various positions: You will be expected to sit, stand, walk, grab, pull & push objects, stoop, kneel, crouch down, or jump.
• Lift and carry objects: Occasional lifting of up to 25 lbs. is required, with regular lifting of up to 25 lbs.
• Vision/Hearing: This includes close-up vision, distance vision, peripheral vision, depth perception, and the ability to focus. The individual must be able to identify signs of distress in a variety of environments, using a combination of visual and auditory cues or alternative methods for awareness.
• Maintain balance: Climbing or balancing may be required for some tasks.

Work Environment:

• Office Setting: Work is primarily performed in a standard office environment with moderate noise levels (e.g., computers, printers, light traffic, and telephone ringing).
• Public Interaction: The role involves frequent contact with District staff and the general public, requiring a high level of professionalism and customer service.
• Pace and Focus: The environment is detail-oriented and deadline-driven, requiring the ability to maintain focus and accuracy despite frequent interruptions from phone calls or walk-in inquiries.
• Confidentiality: The employee works with sensitive financial and District records, requiring a discreet and professional workspace.

Examples of Duties:

• Provide accounting and clerical support to the Deputy General Manager & Management Analyst
• Enter key data of financial transactions into database daily
• Receive bills and invoices for payment in accordance with the established procedures; match to purchase order and assign the appropriate accounting string.
• Print checks for payment, mail to recipient and file/scan invoices
• Provide Positive Pay information to bank after bills have been paid; daily check for Positive Pay exceptions
• Purchase and maintain adequate office supplies and order at the direction of the Deputy General Manager & Management Analyst
• Prepare bank deposits
• File and organize Park Documents
• Assist in preparation of conference room for Board or Committee Meetings

Benefits:

• Public Service Impact: Make a direct difference in your community by supporting local recreation and events.
• Professional Growth: Build valuable, transferable skills in governmental accounting and administrative operations.
• Flexible Scheduling: We offer a work schedule designed to accommodate your personal or academic commitments.
• Supportive Environment: Work within a positive, team-oriented atmosphere focused on community service.
• Paid Sick Leave: Accrue up to 40 hours of sick time per year (eligible after 90 days of employment)

Role Type: Part-Time | In-Office (Not Remote) Schedule: Monday – Friday (20-25 hours per week)

Note: We are happy to work with the right candidate to determine specific daily start and end times.