Proposal Coordinator

Join North Wind - Accelerating Hypersonic Innovation

At North Wind, we are advancing hypersonic technologies through cutting-edge research, system development, and flight testing. Our team drives innovation in high-speed aerodynamics, propulsion systems, and mission-critical components, supporting every phase of hypersonic programs - from R&D to flight testing. If you are passionate about pushing technological boundaries in a dynamic environment, we invite you to join us.

The Proposal Coordinator is responsible for managing schedules, tracking deliverables, maintaining compliance, and coordinating across technical, pricing, and contracts teams to ensure on-time, zero-defect submissions.

Position Responsibilities & Candidate Attributes:

• Coordinate all phases of the proposal lifecycle, including planning, development, review cycles, and final submission to ensure timely and compliant delivery
• Analyze solicitations (RFPs, RFQs, RFIs), develop compliance matrices and outlines, and ensure all proposal requirements and formatting guidelines are met
• Collaborate with internal stakeholders (business development, capture, technical teams, and leadership) to gather, manage, and refine proposal content
• Manage proposal documentation, including maintaining content libraries, tracking past performance and resumes, and ensuring version control
• Support proposal production by facilitating reviews (e.g., Pink, Red, Gold Teams), incorporating feedback, and handling editing, formatting, and submission through required channels

Preferred Education / Experience:

• Bachelor's degree in business, Communications, English, or a related field (or equivalent experience)
• 2+ years of experience in proposal coordination, business development, or related role (government contracting experience preferred)

Preferred Knowledge / Ability:

• Experience supporting federal and/or DoD proposal efforts
• Familiarity with proposal tools (e.g., GovWin, SharePoint, proposal management systems)
• APMP certification (or willingness to obtain)
• Working knowledge of DoD acquisition, R&D funding, and technology development programs
• Strong understanding of federal procurement regulations (e.g., FAR)
• Excellent written and verbal communication skills; able to tailor messaging to diverse audiences
• U.S. citizenship required; active security clearance preferred or ability to obtain
• Strong organizational, time management, and multitasking capabilities
• High attention to detail with a focus on compliance and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint)
• Experience with document control, formatting, and version management

Key Responsibilities:

• Support the Lead Proposal/Capture Manager across all proposal phases (kickoff through submission)
• Develop and manage proposal schedules, milestones, and deadlines
• Coordinate kickoff meetings, status calls, and review sessions
• Track action items and ensure timely completion across teams
• Maintain CRM data and reporting in coordination with BD
• Coordinate SME inputs and resource alignment
• Manage document repositories (SharePoint/Teams or equivalent)
• Support Gate Reviews and color team reviews (Red/Gold)
• Track, manage, and resolve review comments
• Support final proposal production, formatting, and submission
• Interface with Capture, Technical, Pricing, and Contracts teams
• Ensure team alignment on requirements, timelines, and deliverables