Bookkeeper Assistant

Job Description

Job Description

We are looking for a dependable Bookkeeper Assistant to support daily accounting operations for a construction-related business in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping financial records accurate, managing payable activity, and contributing to timely month-end reporting. The role offers the chance to work across multiple entities while helping the accounting team stay organized and on schedule.

Responsibilities:
• Handle invoice processing and maintain accounts payable records for multiple related business entities with a high level of accuracy.
• Track purchase orders, verify supporting documentation, and ensure expenses are properly matched before payment is issued.
• Reconcile company credit card activity and investigate discrepancies to keep financial records current and complete.
• Conduct recurring audit reviews, including weekly purchase audits and monthly statement checks, and submit findings within established deadlines.
• Assist with month-end accounting activities by confirming payable and purchasing transactions are fully captured and ready for close.
• Prepare recurring financial and operational reports, including profit and loss summaries and other scheduled reporting for internal review.
• Support the accounting team with bookkeeping tasks, bank reconciliations, and general record maintenance as needed.
• Learn company-specific accounting tools and follow internal procedures to maintain consistency across workflows.• At least 2 years of experience in bookkeeping, accounts payable, or a closely related accounting support role.
• Practical knowledge of purchase order matching, credit card reconciliation, and transaction review processes.
• Proficiency with QuickBooks or similar accounting software, with the ability to adapt to new systems quickly.
• Working skills in Microsoft Office, including intermediate Excel abilities for tracking, reconciliation, and reporting.
• Experience supporting recurring deadlines in a fast-paced environment while maintaining strong attention to detail.
• Familiarity with accounts receivable and bank reconciliations is helpful for broader bookkeeping support.
• Strong organizational skills and the ability to manage financial information across multiple entities accurately.