Accounts Payable Specialist (Hybrid)

Accounts Payable Specialist

RTM Business Group is a professional development conferences and events company working in EdTech, Healthcare, Government, Medical and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite, providing curated content and peer-to-peer collaboration.

Our events are located in major cities throughout the country LA, Austin, San Diego, Miami, Chicago, DC, etc.. Our team travels together which is a truly unique experience, different from "traditional" work travel, which in turn cultivates interdepartmental relationships and friendships that drive our collaborative culture.

About the Role:

We're looking for a detail-oriented and proactive Accounts Payable Specialist to join our team. This role reports into the Controller and plays a critical part in keeping our accounting operations running smoothly by ensuring timely and accurate payment processing, vendor management, and support on commissions.

You'll be part of a team that ensures the accuracy of our records and helps maintain strong relationships with our vendors and partners. The ideal candidate is someone who thrives in a fast-paced environment, has a solid foundation in accounting, and enjoys diving into the details. We offer extensive, ongoing training and a unique opportunity for both collaborative and independent work.

This hybrid role is in NY, NJ and CT with 2 days a week in the office.

Responsibilities:

• Manage the full-cycle accounts payable process, including invoice review, coding, and timely payment processing.
• Maintain accurate and up-to-date records of all accounts payable transactions in the accounting system.
• Reconcile vendor statements and resolve discrepancies in coordination with internal teams and external vendors.
• Ensure proper documentation by matching purchase orders and contracts with invoices.
• Prepare and process payment batches, including checks and electronic transfers.
• Monitor payment deadlines to ensure on-time disbursements.
• Perform credit card and bank reconciliations.
• Support month-end close activities and audit preparations.
• Maintain compliance with company policies, financial regulations, and internal controls.
• Assist in optimizing financial workflows and suggesting process improvements.
• Provide accounting support across multiple departments or entities as needed.
• Establish and maintain relationships with vendors, addressing inquiries and negotiating payment terms.
• Partner with internal departments to resolve payment issues or documentation gaps.
• Assist senior finance team members and respond to ad hoc accounting requests.
• Calculate commissions based on sales performance and company policy.
• Prepare and process timely, accurate commission payments to eligible employees.
• Maintain organized records of commission structures, payouts, and supporting data.
• Reconcile commission reports with actual sales data and address discrepancies.
• Generate reports on commission activity to support payroll and sales leadership.

Skills and Qualifications

• Bachelor's degree in Accounting, Finance, or a related field
• 23 years of experience in Accounts Payable or a similar accounting/bookkeeping role
• Strong understanding of AP processes, general ledger coding, accruals, and account reconciliations
• Familiarity with GAAP and awareness of tax laws and regulatory compliance
• Proficiency in accounting software (e.g., QuickBooks)
• Skilled in Microsoft Excel, Google Sheets, and other productivity tools for data entry and reporting
• Strong attention to detail, accuracy, and organizational skills
• Effective communication and collaboration skills
• Ability to work independently and cross-functionally within a team

Preferred Qualifications

• Experience in conference or events-related industries
• Familiarity with the following tools and platforms:
• Airtable
• Everstage
• QuickBooks
• HubSpot
• Bill.com
• Microsoft Office Suite (Excel, Outlook, Word, etc.)

The Benefits of Working with RTM Business Group

• 15+ PTO Days
• Flexible/Hybrid work model (WFH and Remote opportunities)
• Medical/dental/vision coverage
• We offer a 401k matching plan that will begin after 9 months of continuous full time employment, starting on the first month after eligibility
• Pre-tax commuter benefits
• Travel to major cities (all expenses paid)
• Opportunity for lateral and vertical movement within the company, inter/intra departmentally

Salary $60,000 base

RTM Business Group, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, disability, or any other federal, state, or local protected class.