Part-Time Administrative Assistant (Ozarks Public Health Institute)

Part-Time Administrative Assistant (Ozarks Public Health Institute)

This is a grant-funded position through December 2027. Continuation is dependent on additional funding. This is a part time position at 20 hours a week. Hours will typically fall between 8:00 a.m. and 4:00 p.m., Monday through Friday, with some flexibility and will be determined upon hiring.

Posting Details

Position Title - Part-Time Administrative Assistant (Ozarks Public Health Institute)

Work Location - Springfield Campus

Out-of-State Employment - Out-of-state employment is limited to Arkansas, Virginia, Maryland, and Washington, D.C., and subject to supervisor approval.

Department - Ozarks Public Health Institute

Pay Grade - Unclassified

Proposed Salary - $18.00 - $21.96 / hour

Sponsorship Information - Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

General Function - The Administrative Assistant provides administrative support to program managers and supervisors and the department on moderately complex administrative duties as determined by the supervisor. The Administrative Assistant will assist staff with storing and retrieving information, will conduct administrative activities, may serve as the first point of contact for the department with students, faculty, staff, partners, and the public.

Description of Primary Duties

This position will be split between Community Focus program and Ozarks Public Health Institute general duties. It will include the following primary activities.

• Provides administrative support to the program and department by providing reception services, scheduling appointments and meetings, coordinating travel, filing, maintaining organized digital file system, preparing and proofreading correspondence and reports, tracking inventory, and managing office supplies.
• Creates digital and print communications and marketing materials as requested.
• Implements and maintains a social media strategy for CF and OPHI.
• Manages the intake and assignment process for student and faculty research projects.
• Processes and recommends placement for students seeking GA positions, research projects, volunteer work, or internships.
• Reviews and verifies student time records.
• Keeps projects organized and on schedule to ensure deliverables are met on time.
• Assists with internal communication and occasional community-facing tasks.
• Generates reports as requested.
• Performs other duties as assigned.

Minimum Acceptable Qualifications

An Associate's degree or a high school diploma or equivalent and two years of office experience is required. Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint) is required. Familiarity with professional use of Facebook, Instagram, and LinkedIn is required. Experience with design platforms such as Canva or similar programs is required. Excellent written and verbal communication skills. Creative, enthusiastic, friendly, strong team player. Self-starter who takes initiative, asks thoughtful questions, and enjoys learning. Strong attention to detail and excellent time management skills. Marketing and communications skills. Experience organizing volunteer groups or supporting community projects.

Additional Qualifications

This is a grant-funded position through December 2027. Continuation is dependent on additional funding. This is a part time position at 20 hours a week. Hours will typically fall between 8:00 a.m. and 4:00 p.m., Monday through Friday, with some flexibility and will be determined upon hiring.

Equal Opportunity Statement

Non-Discrimination Statement Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972. This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America. The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, View email address on click.appcast.io, View phone number on click.appcast.io, View phone number on click.appcast.io

Background Check Statement

Employment will require a criminal background check at University expense.

HR Representative - Crystal Ponder

Open Date - 06/09/2026

Close Date Open Until Filled - Yes

Posting Number - 20260024PTS

Posting Specific Questions

1. * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you. (Open Ended Question)

Applicant Documents

1. Resume
2. Cover Letter
3. Unofficial Transcripts - 1
4. Other Documents -1