Medical Records Clerk

Medical Records Technician – Vermont Army National Guard (VTARNG) State Medical Detachment, Green Mountain Armory, Camp Johnson, Colchester, VT.

Responsibilities

• Support Periodic Health Assessments and Soldier Readiness Processing events by organizing and managing required medical documentation.
• Assist in establishing and maintaining electronic case management profiles through accurate data entry and document uploads.
• Compile and format monthly case status reports by organizing, validating, and tracking required data elements.
• Maintain accurate and complete records to support compliance with Individual Medical Readiness and deployment requirements.
• Safeguard protected health information in accordance with Health Insurance Portability and Accountability Act standards.
• Enter and update medical and administrative data across required systems, ensuring completeness and timeliness.
• Assemble and reconcile documentation for Medical Evaluation Board and Physical Evaluation Board processes.
• Track documentation and maintain logs to support coordination with Government personnel and compliance monitoring.
• Organize records to support consistent and accurate communication efforts with Soldiers and stakeholders.
• Compile data for profile management reporting and ensure timely submission support.
• Log and forward medical documents within required timelines, ensuring proper routing to the Records Custodian.
• Provide documentation support for monthly case reviews, ensuring records are complete, accurate, and accessible.

Qualifications

• Authorization to work in the United States permanently without sponsorship.
• Prior experience as a Medical Records Technician with VTARNG or a similar entity.

Preferred Qualifications

• Medical records technician certification, such as the Certified Electronic Health Record Specialist (CEHRS).
• Familiarity with DOD Medical Readiness Systems and Policies (MEDPROS, MEDCHART, eCase, AHLTA, MHS GENESIS).
• Ability to execute processes in strict compliance with:
  • Army Medical Readiness Regulations (AR 40-501 – Standards of Medical Fitness; AR 40-502 – Medical Readiness; AR 40-66 – Medical Record Administration and Healthcare Documentation; AR 40-35 – Health Hazard Assessment Program).
  • Privacy & Information Protection Laws (HIPAA).
  • Medical Evaluation Board (MEB) / Physical Evaluation Board (PEB) processes.

Benefits

• Health, financial, and retirement benefits.
• Paid leave, professional development, tuition assistance, and work‑life programs.
• Award programs that recognize employees for exceptional performance and superior demonstration of service standards.
• Full‑time and part‑time employees working at least 20 hours per week are eligible to participate in benefit programs.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.