Vendor Management Specialist

Duration: 12 Months

Job Description:

• The Vendor Management Specialist will play a critical role in supporting end-to-end Procure-to-Pay (P2P) operations, with a primary focus on vendor onboarding, master data management, and invoice/payment issue resolution.
• This role serves as a key liaison between Procurement, Accounts Payable, Vendor Maintenance, and external suppliers to ensure vendor data accuracy, compliance, and timely payment processing.
• The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple supplier cases while providing clear and professional communication to both internal stakeholders and suppliers.
• Department: ECSC

Responsibilities:

• Vendor Data Management & Onboarding.
• Support end-to-end onboarding of suppliers into SAP S/4HANA and procurement systems, ensuring accuracy and completeness of vendor records.
• Collect, validate, and maintain vendor documentation (e.g., W-9/W-8, tax IDs, banking details) to ensure compliance with corporate policies.
• Perform ongoing master data maintenance, including updates related to banking changes, organizational changes, and contact information.
• Monitor and reconcile vendor data across systems (e.g., SAP ERP and procurement platforms) to ensure alignment and data integrity.
• Vendor Support & Issue Resolution
• Act as a primary point of contact for vendors and internal teams to resolve onboarding issues, account discrepancies, and payment concerns.
• Review and resolve invoice discrepancies, including mismatches between invoices and purchase orders.
• Partner with Accounts Payable and Procurement to ensure timely resolution of invoice and payment issues.
• Process vendor banking updates in ERP systems and ensure accurate payment setup.
• Operations Support & Reporting
• Maintain accurate records of vendor interactions, onboarding activities, and issue resolution.
• Generate reports and insights on vendor issues, onboarding progress, and discrepancies for leadership review.
• Support broader Procurement Operations activities related to supplier enablement and P2P processes.

Experience:

• 3-5 years of experience in procurement, vendor management, accounts payable, or supply chain operations.
• Strong understanding of Procure-to-Pay (P2P) lifecycle processes.
• Hands-on experience with ERP systems, preferably SAP S/4HANA (master data or procurement modules).
• Experience working directly with external suppliers and cross- functional internal teams.
• Proficiency in Microsoft Excel and Office Suite tools.
• Experience supporting supplier onboarding or vendor master data governance.
• Familiarity with invoice processing and discrepancy resolution workflows.

Skills:

• Strong attention to detail, particularly with supplier documentation and data accuracy.
• Ability to manage multiple supplier requests and prioritize effectively.
• Excellent communication skills with a customer-service mindset.
• Ability to clearly explain processes, requirements, and next steps to suppliers.
• Proactive problem-solving approach with the ability to identify and resolve issues efficiently.

Education:

• Bachelor's degree in business, finance, accounting, or a related field.

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.


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